NIOX®

Accountant

• Process and oversee Accounts Receivable activities including collections, payments, deposits, aging KPIs, bad debt reserves, chargebacks and GPO program support
• Manage Accounts Payable processes and act as backup for Finance Administrator on purchase orders, vendor invoices, payments, employee expenses and corporate credit card
• Line manage and supervise Finance Administrator, allocate tasks, ensure training and act as backup
• Support inventory processes as backup: research discrepancies and post inventory adjustments to GL
• Assist with monthly forecast of Cash Flow and Income Statements and support annual budget and quarterly forecasts
• Provide internal support for finance-related software (SAP, Paymode, CyberSource, SANA, GPO and customer sites) and aid system/data conversions
• Liaise with Sales, legal, external auditors, tax advisors and other departments to ensure proper AR/AP process flow
• Manage vendor contracts for the Morrisville office and support distributor network with chargebacks, receivables and correspondence
• Ensure company policies, processes and procedures are robust and adhered to; support Senior Staff Accountant and Controller in reporting responsibilities

Staff Accountant

Financial Planning and Analysis

• Provide key administrative support for US operations, mainly in accounts payable and office operations.
• Maintain and manage the purchase order system; obtain and track purchase orders for corporate credit card accounts.
• Review and approve vendor invoices and obtain appropriate approvals from budget holders for payment processing.
• Properly code invoices and track spending progress against existing purchase orders and budget.
• Manage, track and report all expenses charged to corporate procurement card.
• Maintain accurate vendor master data in the ERP.
• Review and track expense reports; provide employee training and support related to this process on Concur.
• Maintain working relationships with vendors; assist in management and tracking of company vendor contracts (office operations, IT, building maintenance).
• Maintain accurate and up-to-date process notes for all areas of responsibility.
• Building and office administration: receive vendors, candidates, and other visitors; order meals for office meetings and events; plan special events; order supplies and manage associated contracts; handle maintenance issues, HVAC, Security, key fob assignments; assist US VP on small projects; act as point of contact for police/fire/security and 24/7 emergency contact.
• Accounts receivable administration: generate and mail daily sales invoices; support maintenance of accurate customer data in the ERP; distribute customer statements monthly; pull credit reports on new customers; back up for processing customer credit card payments and other AR responsibilities when needed.
• HR administration: process new hire documents in E-Verify; provide needed supplies, equipment and software for day 1 start.
• Prioritize and maintain orderly filing systems; handle finance-related company correspondence; train team members to assist with backup; liaise with external auditors to provide detailed and accurate responses to audit inquiries; support Accountant, Senior Staff Accountant, and Controller with ad hoc projects and tasks as needed.