Executive Assistant
Nikkiso Clean Energy & Industrial Gases
full-time
Posted on:
Location Type: Office
Location: Huntington Beach • California • United States
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Salary
💰 $70,843 - $125,370 per year
About the role
- Serve as a trusted partner to the President and Executive Team, managing complex calendars, priorities, and workflows.
- Coordinate domestic and international travel, including detailed itineraries and logistics.
- Prepare, edit, and manage executive-level correspondence, reports, presentations, and briefing materials.
- Maintain highly confidential files and sensitive information with the utmost professionalism and discretion.
- Conduct research and compile data to support executive decision-making and strategic initiatives.
- Act as a primary liaison between executives and internal/external stakeholders, including senior leaders, customers, and partners.
- Manage high-level communications, including drafting emails and correspondence on behalf of executives.
- Facilitate communication across departments to ensure alignment on priorities and initiatives.
- Organize and support executive meetings, ensuring agendas, materials, and follow-ups are executed effectively.
- Support planning and execution of key organizational projects and initiatives.
- Track milestones, deadlines, and deliverables; proactively follow up to ensure progress.
Requirements
- Minimum of 5 years of experience as an Executive Assistant or in a comparable executive support role.
- Proven experience managing complex calendars and coordinating domestic and international travel.
- Strong background in preparing executive-level documents and presentations.
- Demonstrated ability to manage multiple projects simultaneously with accuracy and efficiency.
- Experience working with senior leaders, external partners, and vendors.
- Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
Benefits
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Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementtravel coordinationexecutive correspondencereport preparationpresentation managementdata compilationproject managementmilestone trackingdocument preparation
Soft Skills
professionalismdiscretioncommunicationorganizational skillsattention to detailmultitaskingstakeholder managementcollaborationstrategic thinking