Executive Assistant – CEO
New York City Tourism + Conventions
full-time
Posted on:
Location Type: Hybrid
Location: New York City • New York • United States
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Salary
💰 $88,200 - $110,000 per year
About the role
- Provide high-level administrative and operational support to the President & CEO.
- Manage complex calendars, scheduling appointments, meetings, and travel while anticipating conflicts and prioritizing key engagements.
- Function as a primary point of contact for internal and external stakeholders, ensuring streamlined communication.
- Prepare, format, and organize documents, presentations, and reports for executive meetings.
- Handle confidential information with discretion and professionalism.
- Plan, schedule, and facilitate executive meetings, including agenda preparation and material distribution.
- Take detailed meeting notes, track action items, and follow up to ensure completion.
- Support Board and Executive Committee meetings through logistical and documentation support.
- Screen and prioritize emails, calls, and requests, ensuring timely responses.
- Draft and edit internal and external communications on behalf of the CEO and CMO.
- Assist with special projects, research, and initiatives that align with the organization’s strategic goals.
Requirements
- Associate’s degree or higher in Business Administration, Communications, or a related field (or equivalent experience).
- 7-10 years of experience supporting C-suite executives, preferably in tourism, hospitality, destination marketing organizations (DMOs), or associations with greater than 150 employees.
- Experience working with Board members and high-level stakeholders is a plus.
- Experience with AI applications, analytics platforms, and data management systems is a plus.
- Strong organizational and time-management skills.
- High attention to detail and accuracy.
- Ability to manage multiple priorities within defined guidelines.
- Superior internal and external verbal and written communication skills.
- Sound judgment in handling confidential information.
- Collaborative interpersonal style.
- Knowledge of New York City’s boroughs, tourism industry, and cultural landscape is a plus.
Benefits
- Hybrid Schedule : 3 days in-office (Tues/Wed required + 1 flex day); Fridays remote.
- Generous Time Off : PTO Bank (personal, sick, and vacation)
- Holidays : up to 12 paid company holidays, plus extended Winter Break.
- Floating Holiday : 1 per year, front-loaded.
- Healthcare : Premium medical, dental, and vision plans, plus HRA.
- Retirement & Development : Retirement savings plan and professional development opportunities.
- Perks : Cell phone credit to subsidize your plan and a monthly commuter allowance.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementdocument preparationmeeting facilitationconfidential information handlingdata managementanalytics platformsAI applicationsreport organizationaction item trackingagenda preparation
Soft Skills
organizational skillstime-management skillsattention to detailverbal communicationwritten communicationsound judgmentcollaborative interpersonal styleprioritizationdiscretionprofessionalism
Certifications
Associate’s degreeBachelor’s degree