NetImpact Strategies Inc.

Proposal Coordinator

NetImpact Strategies Inc.

full-time

Posted on:

Origin:  • 🇺🇸 United States • Virginia

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Job Level

JuniorMid-Level

Tech Stack

CloudCyber SecurityGoJavaScript

About the role

  • Plan, schedule, and oversee the timely development and delivery of high-quality responses to federal government business opportunities from opportunity qualification to post-submission activities
  • Coordinate the successful development and delivery of compliant, competitive, cogent, and compelling proposals through effective leadership and collaboration across teams including internal staff, corporate partners, consultants, and supporting vendors
  • Exercise responsibility, accountability, and authority on each assigned proposal from early Capture support (e.g., RFI, white paper) through response development management and support to timely submission and post-delivery requirements (e.g., oral presentation, best and final offer)
  • Analyze solicitation requirements to assess the response strategy; create the proposal’s annotated outline; establish and communicate the proposal development plan and review schedule; prepare the compliance matrix and kick-off materials; and manage the SharePoint site for each bid
  • Work with Business Unit and Proposal Management teams to determine author and reviewer assignments and integrate win strategy, themes, proof points, and discriminators into proposal
  • Coordinate and conduct proposal activities with internal and external subject matter experts and corporate organizations (Finance, Contracts, HR, Operations) to maximize each bid's probability of win
  • Oversee, facilitate, and conduct daily proposal activities including solutioning sessions, team meetings, writing development, editing, reviews, graphics conceptualization, formatting, and production
  • Develop high-quality content by working collaboratively with section authors and provide insight, leadership, and content guidance to each author
  • Maintain proposal visibility by tracking status of activities in SharePoint and reporting on assignment updates during status meetings
  • Schedule, facilitate, and conduct Color Review Kickoff and Debrief meetings, perform compliance reviews, and exercise version control
  • Perform rigorous quality assurance and compliance checks on draft and final documents and take ownership of proposal quality in content and appearance for color reviews and final delivery
  • Perform proposal production and delivery activities to ensure timely submissions
  • Conduct and document proposal lessons learned, design process improvement plans to address findings, and manage/support their implementation
  • Support department activities to maintain past performance, resumes, proposal processes, and other knowledge management libraries

Requirements

  • Bachelor’s degree
  • A minimum of 2 years of proven, successful experience supporting IT federal proposals in a dynamic, fast-paced, and growing environment
  • Strong desktop publishing skills across the entire MS Office suite with a focus on MS Word
  • Outstanding editing skills
  • SharePoint collaboration skills preferred
  • Ability to work well on a team as well as independently
  • Preference will be given to candidates with proposal writing experience: researching and gathering information from multiple sources (SMEs, previous proposals, the Internet) and synthesizing the findings into a cohesive, easy-to-read, and persuasive final product
  • Excellent leadership, communication, problem-solving, organizational, prioritization, teamwork, diplomacy, and customer service skills
  • Ability to support and meet dynamic and tight deadlines, including beyond regular hours, with a customer-oriented attitude
  • Experience and ability working on concurrent proposals in multiple proposal roles
  • Ability to plan for and adapt to proposal contributors’ working styles and schedules under tight deadlines
  • Experience and proficiency conceptualizing graphics to support proposal development, and copy-editing adhering to industry standards and corporate style guide
  • High proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and SharePoint
  • Must have examples of successful (won) proposals where candidate supported a Proposal Manager