Executive Assistant, Sales
Nestle
full-time
Posted on:
Location Type: Hybrid
Location: North York • Canada
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Salary
💰 CA$72,000 - CA$94,000 per year
About the role
- Provide high-level executive administrative support and coordination for the Chief Customer Officer and the Senior Sales Leadership Team (SSLT).
- Ensure seamless executive operations, stakeholder engagement, and effective leadership routines—anticipating needs, safeguarding confidentiality, and acting as a trusted liaison internally and externally.
- Own the CCO’s complex calendar and prioritization, protect focused time, resolve conflicts, and ensure every meeting has clear context, materials, and outcomes.
- Inbox triage and communications: draft, edit, and send correspondence in the CCO’s voice; flag critical communications; track actions to closure.
- Meeting & event orchestration: end-to-end planning for SSLT meetings, townhalls, customer reviews, and offsites; prepare agendas, pre-reads, briefs, and minutes; drive follow-ups.
- Travel management: coordinate domestic/international itineraries, logistics, and contingencies; manage expenses with accuracy and timeliness.
- Stakeholder liaison & gatekeeping: act as first point of contact for senior customers, partners, and internal leaders in and outside of the Canadian market; exercise judgment and discretion.
- Coordinate SSLT operating routines (weekly/monthly cadences), build agendas, and maintain the annual sales calendar (reviews, townhalls, trade events).
- Partner with Coordinators/EAs across Nestlé to align executive access and event logistics.
- Lead preparation of presentations and talking points for internal and external forums; manage SharePoint file organization and version control.
- Process POs, invoices, accruals, and year-end closures in line with Nestlé guidelines; monitor office and event budgets.
- Support onboarding for new team members (hardware, meetings, orientation).
- Co-lead external trade events in partnership with Sales Operations (booth management, vendor coordination, assets, run-of-show).
Requirements
- 7-10+ years of Executive Assistant experience in a large, national organization; prior support of C‑suite leaders in Sales/Commercial environments is an asset.
- University degree or experience of equivalent value is required
- High level of professionalism and integrity, with the ability to handle sensitive and confidential information.
- Outstanding organizational skills with the ability to work well under deadlines and multi-task effectively including prioritizing workload, balance requests from team and daily tasks, find solutions, and identify issues and opportunities.
- Excellent computer skills, specifically Microsoft Office Suite (including Word, PowerPoint and Excel), SharePoint, Teams and Outlook and demonstrated experience in MS Co-pilot is an asset.
- Outstanding written and verbal communication skills with confidence and capability in representing the Chief Sales Officer externally with senior customers and partners.
- Experience planning complex travel and executive events and building presentations
- Results focus, proactive cooperation, and ownership of outcomes; ability to coach and support other team members.
- A collaborative team member that works for the benefit of the team.
- Positive can-do attitude with strong initiative and experience in project management.
- A demonstrated interest in learning and understanding the business in order to enhance personal effectiveness.
Benefits
- Health and Dental benefits that start on day one of employment
- Company matched pension plan
- Three weeks of Vacation and five personal days (Personal Paid Holidays)
- Flexible and hybrid work arrangements
- Excellent training and development programs as well as opportunities to grow within the company
- Access to Educational Assistance & Tuition Reimbursement
- Bonus eligibility
- Gender affirmation benefits to ensure access to necessary care, resources, and coverage for gender-affirming procedures
- Fertility Services and Surrogacy Medical Coverage to support the pursuit of a path to parenthood regardless of medical conditions, gender or sexual orientation
- Adoption benefits to remove some of the financial barriers associated with adoption
- Up to 50% off – Nespresso Coffee Machine, Capsules and accessories
- Access to the Discount Company store with Nestlé, Nespresso, and Purina products (Located across various Nestlé offices/sites)
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
executive administrative supportcalendar managementinbox triagemeeting planningevent orchestrationtravel managementbudget monitoringpresentation preparationPO processingonboarding support
Soft skills
professionalismintegrityorganizational skillsmulti-taskingproblem-solvingcommunication skillscollaborationinitiativeresults focuscoaching