Executive Assistant, Sales
Nestle
full-time
Posted on:
Location Type: Hybrid
Location: North York • Canada
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Salary
💰 CA$72,000 - CA$94,000 per year
About the role
- Provide high-level executive administrative support and coordination for the Chief Customer Officer and the Senior Sales Leadership Team (SSLT).
- Ensure seamless executive operations, stakeholder engagement, and effective leadership routines—anticipating needs, safeguarding confidentiality, and acting as a trusted liaison internally and externally.
- Own the CCO’s complex calendar and prioritization, protect focused time, resolve conflicts, and ensure every meeting has clear context, materials, and outcomes.
- Inbox triage and communications: draft, edit, and send correspondence in the CCO’s voice; flag critical communications; track actions to closure.
- Meeting & event orchestration: end-to-end planning for SSLT meetings, townhalls, customer reviews, and offsites; prepare agendas, pre-reads, briefs, and minutes; drive follow-ups.
- Travel management: coordinate domestic/international itineraries, logistics, and contingencies; manage expenses with accuracy and timeliness.
- Stakeholder liaison & gatekeeping: act as first point of contact for senior customers, partners, and internal leaders in and outside of the Canadian market; exercise judgment and discretion.
- Coordinate SSLT operating routines (weekly/monthly cadences), build agendas, and maintain the annual sales calendar (reviews, townhalls, trade events).
- Partner with Coordinators/EAs across Nestlé to align executive access and event logistics.
- Lead preparation of presentations and talking points for internal and external forums; manage SharePoint file organization and version control.
- Process POs, invoices, accruals, and year-end closures in line with Nestlé guidelines; monitor office and event budgets.
- Support onboarding for new team members (hardware, meetings, orientation).
- Co-lead external trade events in partnership with Sales Operations (booth management, vendor coordination, assets, run-of-show).
Requirements
- 7-10+ years of Executive Assistant experience in a large, national organization; prior support of C‑suite leaders in Sales/Commercial environments is an asset.
- University degree or experience of equivalent value is required
- High level of professionalism and integrity, with the ability to handle sensitive and confidential information.
- Outstanding organizational skills with the ability to work well under deadlines and multi-task effectively including prioritizing workload, balance requests from team and daily tasks, find solutions, and identify issues and opportunities.
- Excellent computer skills, specifically Microsoft Office Suite (including Word, PowerPoint and Excel), SharePoint, Teams and Outlook and demonstrated experience in MS Co-pilot is an asset.
- Outstanding written and verbal communication skills with confidence and capability in representing the Chief Sales Officer externally with senior customers and partners.
- Experience planning complex travel and executive events and building presentations
- Results focus, proactive cooperation, and ownership of outcomes; ability to coach and support other team members.
- A collaborative team member that works for the benefit of the team.
- Positive can-do attitude with strong initiative and experience in project management.
- A demonstrated interest in learning and understanding the business in order to enhance personal effectiveness.
Benefits
- Health and Dental benefits that start on day one of employment
- Company matched pension plan
- Three weeks of Vacation and five personal days (Personal Paid Holidays)
- Flexible and hybrid work arrangements
- Excellent training and development programs as well as opportunities to grow within the company
- Access to Educational Assistance & Tuition Reimbursement
- Bonus eligibility
- Gender affirmation benefits to ensure access to necessary care, resources, and coverage for gender-affirming procedures
- Fertility Services and Surrogacy Medical Coverage to support the pursuit of a path to parenthood regardless of medical conditions, gender or sexual orientation
- Adoption benefits to remove some of the financial barriers associated with adoption
- Up to 50% off – Nespresso Coffee Machine, Capsules and accessories
- Access to the Discount Company store with Nestlé, Nespresso, and Purina products (Located across various Nestlé offices/sites)
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
executive administrative supportcalendar managementinbox triagemeeting planningevent orchestrationtravel managementbudget monitoringpresentation preparationPO processingonboarding support
Soft Skills
professionalismintegrityorganizational skillsmulti-taskingproblem-solvingcommunication skillscollaborationinitiativeresults focuscoaching