Nen Creative

Executive Assistant

Nen Creative

full-time

Posted on:

Origin:  • 🇺🇸 United States • New York

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Job Level

JuniorMid-Level

About the role

  • Manage inbound leads, schedule and prepare sales calls, join calls, and handle recaps/follow-ups
  • Draft proposals and invoices, and support high-level project scoping; keep the sales pipeline organized and moving forward
  • Track projects from signed contract through project completion; coordinate and optimize internal staffing and timelines with Director of Production
  • Ensure clear handoff from sales to production so projects stay on track
  • Manage calendars, inboxes, and priorities for the Managing Partners; keep communications and tasks organized across multiple projects and clients
  • Anticipate needs and proactively remove bottlenecks
  • Assist with invoice preparation, expense tracking, and reimbursements; help maintain accurate records across billing, contracts, and client accounts
  • Support general admin tasks that keep operations running smoothly

Requirements

  • Must be US-based (NYC preferred)
  • Startup/creative agency experience is highly valued
  • Strong organizational skills and attention to detail
  • Excellent written and verbal communication skills (comfortable in client-facing contexts)
  • Strong sense of ownership and responsibility — able to take initiative and follow through
  • At least 2 years of experience in executive assistant, project management, or operations roles
  • Experience in a fast-paced, client-facing environment (agency, production, or startup a plus)
  • Comfortable managing multiple priorities across different stakeholders