Executive Assistant – C-Suite
CDW
Executive Assistant
Nen Creative
full-time
Posted on:
Location: New York • 🇺🇸 United States
Visit company websiteJob Level
JuniorMid-Level
About the role
- Manage inbound leads, schedule and prepare sales calls, join calls, and handle recaps/follow-ups
- Draft proposals and invoices, and support high-level project scoping; keep the sales pipeline organized and moving forward
- Track projects from signed contract through project completion; coordinate and optimize internal staffing and timelines with Director of Production
- Ensure clear handoff from sales to production so projects stay on track
- Manage calendars, inboxes, and priorities for the Managing Partners; keep communications and tasks organized across multiple projects and clients
- Anticipate needs and proactively remove bottlenecks
- Assist with invoice preparation, expense tracking, and reimbursements; help maintain accurate records across billing, contracts, and client accounts
- Support general admin tasks that keep operations running smoothly
Requirements
- Must be US-based (NYC preferred)
- Startup/creative agency experience is highly valued
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills (comfortable in client-facing contexts)
- Strong sense of ownership and responsibility — able to take initiative and follow through
- At least 2 years of experience in executive assistant, project management, or operations roles
- Experience in a fast-paced, client-facing environment (agency, production, or startup a plus)
- Comfortable managing multiple priorities across different stakeholders
