Executive Assistant/Coordinator

Nen Creative

full-time

Posted on: 8/30/2025

Location: New York • 🇺🇸 United States

✨ AI Apply

JuniorMid-Level

About the role

Nen Creative partners with tech startups to launch bold ideas and is building a fast-moving motion studio
Support Nen Creative’s Managing Partners with executive support, sales coordination, and high-level project tracking
Manage inbound leads, schedule and prepare sales calls, join calls, and handle recaps/follow-ups
Draft proposals and invoices, and support high-level project scoping
Keep the sales pipeline organized and moving forward
Track projects from signed contract through project completion and coordinate staffing and timelines
Ensure clear handoff from sales to production so projects stay on track
Manage calendars, inboxes, and priorities for the Managing Partners and keep communications organized across projects
Anticipate needs and proactively remove bottlenecks
Assist with invoice preparation, expense tracking, reimbursements, and maintain accurate billing/contract records
Support general admin tasks that keep operations running smoothly

Strong organizational skills and attention to detail
Excellent written and verbal communication skills (comfortable in client-facing contexts)
Strong sense of ownership and responsibility — able to take initiative and follow through
At least 2 years of experience in executive assistant, project management, or operations roles
Experience in a fast-paced, client-facing environment (agency, production, or startup a plus)
Comfortable managing multiple priorities across different stakeholders
Background in video production, creative producing, or agency account management (bonus)
Experience coordinating or producing shoots, or supporting video projects (bonus)
Familiarity with production workflows (scheduling, budgeting, staffing) (bonus)
Interest in growing into a Producer or Project Manager role (bonus)