Nations Roof

Payroll

• Process accurate and timely weekly payroll for field and office employees
• Review and verify timecards, labor allocations, and job cost coding
• Ensure full compliance with California Prevailing Wage laws
• Prepare, review, and submit Certified Payroll Reports (CPR)
• Track apprenticeship ratios and maintain required supporting documentation
• Coordinate union reporting and benefit contributions
• Maintain payroll records including deductions, garnishments, and adjustments
• Respond promptly to employee payroll inquiries
• Serve as the local HR liaison for field and office personnel
• Coordinate new hire onboarding documentation
• Maintain organized local personnel and training records

Construction Payroll & HR Specialist

Manager

• Manage daily service department operations to ensure efficiency, quality, and safety.
• Oversee scheduling, dispatching, and coordination of service technicians and jobs.
• Lead, coach, and develop service technicians to drive performance and professional growth.
• Ensure compliance with company policies, safety standards, and industry best practices.
• Act as a primary point of contact for customers regarding service requests, estimates, and updates.
• Maintain proactive, professional communication to ensure a high level of customer satisfaction.
• Address service-related issues and resolve concerns promptly and effectively.
• Coordinate with suppliers, vendors, and internal teams to maintain efficient job flow.
• Track service department budgets, performance metrics, and profitability.
• Review service reports, scopes of work, and job documentation for accuracy.
• Identify opportunities for process improvement and implement best practices to improve efficiency and margins.

Commercial Roofing Service Manager

Project Manager

• Perform detailed material and labor takeoffs for commercial re-roofing and new construction projects.
• Review plans, specifications, and existing conditions to develop accurate scopes of work.
• Conduct job site visits to verify conditions and assess constructability.
• Solicit, evaluate, and coordinate subcontractor and vendor pricing.
• Prepare complete, accurate, and competitive bid proposals.
• Assume full ownership of awarded projects from kickoff through final closeout.
• Develop and manage project schedules, budgets, and cost tracking.
• Coordinate field crews, subcontractors, suppliers, and inspections.
• Oversee jobsite safety, quality control, and compliance with company and regulatory standards.
• Manage change orders, billing, and project documentation.
• Serve as a primary point of contact for clients throughout the project lifecycle.
• Maintain proactive, professional communication with customers, field leadership, and internal teams.
• Build long-term client relationships through consistent delivery and follow-through.

Commercial Roofing Estimator – Project Manager

Accountant

• Perform assigned accounting duties in accordance with the monthly close schedule.
• Prepare financial reports, schedules, and supporting documentation for management review.
• Compile, maintain, and communicate Work-in-Progress (WIP) schedules, including job status, cost-to-complete data, and accruals.
• Work directly with the Regional Controller to review WIP schedules, resolve variances, and support monthly P&L analysis.
• Review service and construction projects to ensure accurate cost and revenue recognition under percentage-of-completion accounting.
• Support variance analysis, account reconciliations, and financial data research as needed.
• Process accounts payable and accounts receivable transactions, including invoice entry, statement reconciliation, payment application, and collections support.
• Scan, enter, route, and maintain payables to ensure proper approvals and complete documentation.
• Create and enter purchase orders within the accounting system.
• Generate customer invoices through the CRM system and prepare monthly billing applications for review and submission.
• Record customer payments and prepare standard past-due notices to support collections activities.
• Support payroll processing and accurate job cost labor allocation, including certified payroll reporting when applicable.
• Maintain labor documentation in compliance with prevailing wage and project-specific requirements.
• Assist with payroll-related reconciliations and reporting as needed.
• Import and maintain job setup information in the accounting system, including budgets, cost codes, and approved change orders.
• Set up and maintain vendor and customer records and process required documentation.
• Assist managers and operations teams with researching cost and revenue activity in Viewpoint and related systems.
• Create and maintain internal reports to support Office, Project, and Operations Managers.
• Coordinate and submit permit applications to local and state agencies for commercial construction and roofing projects, as required.
• Work with the Operations Manager to meet current business and contractor licensing requirements.
• Track and manage submittals, lien releases, preliminary notices, certified payroll submissions (when required), and vendor compliance documentation.
• Receive, organize, and maintain construction-related documents and project files.
• Communicate with project contacts regarding schedules, documentation requirements, and compliance needs.
• Serve as a liaison between accounting, operations, project management, and corporate or technical support teams.
• Handle incoming and outgoing calls and emails and provide general office support as needed.
• Perform accurate data entry and clerical tasks in support of project and office operations.
• Crosstrain to provide backup coverage for other administrative roles.
• Maintain professional relationships with clients, vendors, consultants, and suppliers.
• Apply analytical and critical-thinking skills to identify risks, improve processes, and support informed decision-making.
• Demonstrate initiative by anticipating work needs and proactively supporting team objectives.
• Perform special projects and additional duties as assigned by the Vice President, Regional Controller, Office Manager, Operations Manager, or Project Managers.

Construction Staff Accountant

• Manage daily operations of the service department to ensure efficiency, quality, and safety.
• Oversee scheduling, dispatching, and coordination of service jobs and technicians.
• Lead, coach, and support service technicians to drive performance and professional growth.
• Ensure compliance with safety standards, company policies, and industry best practices.
• Serve as a primary point of contact for customers regarding service needs, estimates, and project updates.
• Maintain proactive and professional communication to ensure customer satisfaction.
• Address service issues and resolve concerns in a timely and effective manner.
• Work closely with suppliers, vendors, and internal teams to maintain efficient job flow.
• Track service department performance, budgets, and profitability.
• Review service reports, scopes of work, and job documentation for accuracy.
• Identify opportunities for process improvements and implement best practices to enhance efficiency and margins.

Customer Support

• Inbound and outbound phone calls and emails
• Assist with dispatching crews.
• Process, review, code and input daily outgoing invoices and incoming payments
• Collections on local and past due customer accounts
• Send and receive Work Orders, Purchase Orders, COI and Warranties for Service.
• Assistance in creation of work order in CRM software from client request.
• Assist with the preparation, review and administration of contractual proposals, contracts and purchase orders relating to construction projects.
• Preparation, review and administration of subcontractor MSA’s, POs, and certificates of insurance.
• Cross train and provide back up support in the office
• Project set up and job maintenance, as required
• Account payable and receivable, as required
• Verify payroll consolidation and entry, as required
• Reconcile accounts, as required
• Assist with administration of human resources, new employee onboarding, and benefits related matters for service personnel, as required.
• Assist in tracking and administration of service fleet vehicle maintenance schedules
• Assist in receiving and tracking vendor/supplier preliminary notices and lien release requirements, submittals, and releases, as required
• Processes, organizes, and maintains documents.
• An ability to produce a high-volume output while maintaining an attention to detail.
• Other duties as assigned.

Construction Payroll & HR Specialist

Commercial Roofing Service Manager

Commercial Roofing Estimator – Project Manager

Construction Staff Accountant

Commercial Roofing Service Manager

Office Administrator, Customer Service