MySigrid

Executive Assistant

• The Executive Assistant’s primary duty is to ensure that all stated, unstated, and anticipated needs of the clients are cared for and actioned with the highest quality.
• You will be responsible for managing the client and their expectations, managing usage and available resources and promoting the values of Sigrid.
• Build strong business relationships with your clients by ensuring high quality of work on all tasks.
• Manage client complaints and resolve issues effectively and in a timely manner.
• Manage client’s usage through proper planning and setting client’s expectations.
• Ensure timely and high-quality resolution of all tasks.
• Perform daily overall health check of each clients’ account.
• Manage resources through proper delegation and monitoring of work quality.
• Effectively manage day to day work, primarily focused on account clean-up, task resolution, and time management.
• Identify learning opportunities and coordinate with the Customer Success Manager to improve the overall business.
• Ensure that the client’s preferences and information are captured and stored securely.

• Oversee end-to-end real estate transactions, ensuring all parties — buyers, sellers, agents, lenders, and title companies — are aligned and moving on schedule
• Monitor and manage transaction timelines, contingency deadlines, and closing dates with precision
• Prepare, review, and organize real estate contracts, purchase agreements, disclosures, and addenda
• Maintain accurate and up-to-date records in transaction management platforms such as Dotloop, Skyslope, or similar tools
• Flag potential issues early and proactively coordinate resolutions to keep deals on track
• Coordinate directly with escrow officers and title companies to facilitate smooth and timely closings
• Prepare and track escrow instructions, earnest money deposits, closing disclosures, and settlement statements
• Ensure all required documentation is submitted accurately and within deadlines
• Follow up on outstanding items, signatures, and approvals throughout the escrow process
• Assist in post-closing tasks including file archiving and final documentation distribution
• Create, manage, and update MLS listings with accurate property details, photos, and descriptions
• Conduct comparative market analysis (CMA) and provide relevant insights on US real estate market trends
• Research property data, neighborhood statistics, and competitive listings to support agents and brokers
• Monitor market activity and flag relevant changes that may impact ongoing or upcoming transactions
• Serve as a professional point of contact for clients, agents, lenders, and other stakeholders throughout the transaction
• Draft and send regular transaction updates, follow-up emails, and status reports
• Schedule appointments, property showings, inspections, and walkthroughs
• Manage and maintain CRM platforms to ensure all contacts, notes, and communications are current
• Provide day-to-day administrative support to real estate agents or brokerages
• Organize and maintain digital filing systems for all transaction and client documents
• Assist with social media content, email campaigns, or marketing materials as needed
• Track agent productivity, deal pipelines, and reporting dashboards

Real Estate Virtual Assistant – Part-time

Bookkeeper

• Manage the payroll cycle using Paychex Flex, including entering hours, reviewing reports, and addressing routine questions.
• Oversee vendor invoices, payment approvals, internal invoices, and posting payments.
• Perform entries and reconciliations in QuickBooks Desktop to maintain accurate files and generate Profit and Loss statements.
• Reconcile company checkbooks and credit card purchases to ensure all records are current.
• Complete month-end closing tasks, including report preparation and documentation organization.
• Keep organized electronic and paper records for all financial activity while following internal controls.
• Research and resolve transaction discrepancies by coordinating with our team and external vendors.
• Collaborate closely with the accountant to provide all necessary financial statements and documentation for tax preparations.

Executive Assistant

Real Estate Virtual Assistant – Part-time

Bookkeeper – Part-time