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Contract Administrator

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full-time

Posted on:

Location Type: Hybrid

Location: Nashville • Tennessee • United States

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About the role

  • Manage and optimize end-to-end Ironclad contract workflows to support Category Managers
  • Conduct rigorous quality checks on existing contracts and ensure metadata fields are accurate and up-to-date
  • Ensure complex contract structures are correctly mapped to parent agreements to maintain a "Single Source of Truth"
  • Prepare and deliver complete, vetted contract packages to Portfolio Operations
  • Maintain and update the Contract Tracker with real-time contract status and key milestones.
  • Proactively coordinate with Portfolio Ops and Accounting to complete Contract updates
  • Negotiate member NDAs and other onboarding contracts, as needed
  • Directly handle drafting and processing of member-specific pricing amendments
  • Manage "in-flight" contract updates and administrative amendments to facilitate renewals
  • Support Portfolio Ops with upcoming price change updates and contract summary sheets
  • Collaborate closely with the Legal to facilitate and streamline contract processing
  • Manage version control and circulation of drafts and redlines during the negotiation phase
  • Schedule "Legal-to-Legal" calls to resolve outstanding disputes

Requirements

  • 3-5+ years in contract administration, legal operations, or procurement sourcing
  • Bachelor’s degree in Business, Legal Studies, or related field
  • Paralegal experience Preferred
  • Proficiency in Ironclad or other CLM systems is highly preferred
  • Experience working with Legal counsel on redlining and contract summaries
  • GPO experience is a plus
  • 3+ years of experience in contract administration or similar role
  • Strong understanding of contract law, legal terminology, and agreement structures
  • Proficiency with contract management software such as Ironclad, preferred
  • Strong analytical skills with the ability to reconcile data
  • Excellent communication, organization, and interpersonal skills
  • Ability to manage high volumes of contracts with exceptional attention to detail
  • Proficiency in MS Office Suite; comfort with data tools preferred
  • Minimal travel may be required based on business needs
Benefits
  • Competitive compensation package
  • Free individual employee medical coverage
  • Company subsidized dental and vision coverage
  • Dollar for dollar 401(k) match up to 6% of your salary with immediate vesting
  • Company-paid Short-Term and Long-Term Disability coverage
  • Employee Assistance Program to support your wellbeing and mental health
  • $1500 annual stipend for undergraduate/graduate college courses; $500 annual stipend for continuing education courses/certifications
  • Free snacks and beverages on-site
  • Brand new, state-of-the-art, tech-enabled work environment in downtown Nashville
  • Flexible/hybrid work culture
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
contract administrationlegal operationsprocurement sourcingcontract lawlegal terminologyagreement structuresdata reconciliationcontract management softwareIroncladdrafting and processing
Soft Skills
analytical skillscommunication skillsorganizational skillsinterpersonal skillsattention to detailnegotiation skillscollaborationproblem-solving