Senior Grants and Operations Associate
Multiplier
full-time
Posted on:
Location Type: Hybrid
Location: San Francisco • California • United States
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Salary
💰 $90,000 - $110,000 per year
Job Level
About the role
- Serve as an administrative point of contact stakeholders such as governments, funding partners, and grantees.
- Arrange and support external facing meetings, calendar invites, agendas and follow up emails and actions.
- Draft correspondence and agendas for a variety of SPAA’s stakeholder engagements
- Support relationship stewardship activities with funders
- Support the full grants administration lifecycle, including tracking grant applications, monitoring deliverables and reporting deadlines, and maintaining organized grant records and documentation
- Screen grant applications and reporting materials for completeness and accuracy, following up with applicants and grantees as needed
- Assist with grantee and funder reporting obligations, ensuring programmatic and financial compliance with all grant requirements
- Oversee the timely processing of approved grants, including preparing cover letters, grant agreements, and payment documentation
- Track and review grantee payments and reports due, sending proactive reminders to grantees and program staff to ensure timely submission
- Maintain and update the grants management system with funder information, grantee applications, grant details, and associated contact records, ensuring data integrity and accessibility across the organization
- Support the installation, build-out, and ongoing optimization of the online grants management system
- Maintain and update grantmaking procedure manuals, grant cycle timelines, and other internal documentation to support organizational efficiency
- Troubleshoot operational issues related to grants administration and provide solutions to ensure smooth day-to-day operations
- Ensure all contracts and agreements are executed in a timely manner, coordinating with relevant stakeholders to obtain necessary signatures
- Manage contracts administration with venues and service providers for convenings and events
- Coordinate operational logistics for convenings and events
- Coordinate travel arrangements for stakeholders and SPAA’s team members
- Ensure all logistical details are handled efficiently to support successful events
- Support with team retreat planning
Requirements
- 3-5 years of experience in grants administration, operations, or related fields
- Demonstrated experience with budget management, financial tracking, and reporting
- Proficiency with grants management software or CRM systems (e.g., Salesforce, Fluxx, or similar platforms)
- Strong project management and organizational skills with proven ability to manage multiple deadlines
- Excellent written and verbal communication skills
- Experience coordinating events, meetings, or convenings
- Experience working with funders or in philanthropic organizations is strongly preferred
- Eagerness to learn and develop new operational skills, mindsets, and ways of working
Benefits
- excellent medical and dental benefits
- retirement savings
- generous vacation and sick leave policy
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
grants administrationbudget managementfinancial trackingreportingproject managementevent coordinationdata integrityoperational logisticstroubleshootingdocumentation management
Soft Skills
organizational skillscommunication skillsrelationship stewardshipattention to detailproblem-solvingtime managementteam collaborationadaptabilityeagerness to learnmulti-tasking