MOD Careers

Executive Assistant

• Handle document formatting, research tasks, and other administrative work; identify and close operational gaps proactively
• Draft, edit, and send emails and responses on behalf of the partners, maintaining their voice and a high standard of professionalism
• Conduct targeted research tasks and synthesize information to support the partners' decision-making
• Own and optimize complex, constantly evolving calendars for two senior executives; manage competing priorities, time zones, and logistics with precision
• Serve as a polished, professional point of contact when appropriate
• Coordinate all domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries
• Manage expense reporting, reconciliations, and day-to-day administrative workflows
• Provide meaningful personal assistance alongside professional support, including managing personal appointments, family logistics, vendor coordination, and ad hoc tasks that keep the partners' lives running smoothly

Recruitment

• Manage the full-cycle recruitment process from sourcing to onboarding.
• Conduct high-volume hiring for operational, administrative, virtual assistant, customer support, and other business support roles.
• Source candidates through job boards, social media platforms, referrals, and other recruitment channels.
• Review resumes and applications to identify qualified candidates.
• Conduct phone screenings and initial interviews to assess candidate qualifications, experience, and cultural fit.
• Coordinate interviews between candidates and internal stakeholders.
• Maintain accurate candidate records and recruitment activity within the Applicant Tracking System (ATS).
• Ensure a positive and professional candidate experience throughout the hiring process.
• Build and maintain talent pipelines for current and future hiring needs.
• Monitor recruitment metrics and provide regular hiring updates to management.
• Collaborate with hiring managers to understand workforce requirements and develop effective recruitment strategies.
• Support employer branding initiatives and recruitment marketing efforts.
• Ensure compliance with company policies and applicable employment regulations.

Executive Assistant

Recruitment Specialist