Executive Assistant

MOD Careers

Executive Assistant role at a boutique consulting firm, managing priorities and logistics for senior partners. Requires strong organizational skills and experience in fast-paced environments.

Posted 6/26/2026full-timeRemote • 🇵🇭 PhilippinesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Handle document formatting, research tasks, and other administrative work; identify and close operational gaps proactively
Draft, edit, and send emails and responses on behalf of the partners, maintaining their voice and a high standard of professionalism
Conduct targeted research tasks and synthesize information to support the partners' decision-making
Own and optimize complex, constantly evolving calendars for two senior executives; manage competing priorities, time zones, and logistics with precision
Serve as a polished, professional point of contact when appropriate
Coordinate all domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries
Manage expense reporting, reconciliations, and day-to-day administrative workflows
Provide meaningful personal assistance alongside professional support, including managing personal appointments, family logistics, vendor coordination, and ad hoc tasks that keep the partners' lives running smoothly

Requirements

What you’ll need

5–7+ years of Executive Assistant, Executive Operations, or Senior Administrative Support experience supporting senior executives in a fast-paced professional environment
Previous experience within Management Consulting, Strategy Consulting, Private Equity, Professional Services, or High-Growth Startup environments strongly preferred
Proven experience managing complex calendars, travel arrangements, executive communications, and high-priority administrative tasks
Exceptional organizational skills with the ability to create structure, systems, and processes
Highly proactive with the ability to anticipate executive needs and solve problems independently
Strong written and verbal English communication skills
Demonstrated ability to maintain strict confidentiality and exercise sound professional judgment
Capable of managing multiple priorities while maintaining accuracy and attention to detail
Comfortable managing upward, providing thoughtful recommendations, and taking ownership of outcomes
Able to support both professional and personal executive tasks with a high level of discretion and efficiency
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
Experience using Zoom and Slack in a professional setting
Tech-savvy with the ability to quickly learn and adapt to new software, tools, and systems
Strong time-management, prioritization, and problem-solving abilities
Experience working in a remote or distributed team environment is a plus
Bachelor's degree preferred but not required with relevant executive support experience

Benefits

Comp & perks

$400 Placement Bonus after successfully completing your first 30 days with your first MOD client
Independent Contractor Referral Program – Earn up to $330 for every successful referral
MOD Cash Advance Program available after 6 months of active service with MOD client/s
Comprehensive HMO Coverage for you and 1 dependent, starting after 6 months of active service with MOD client/s
Dental Benefits through Maxicare Dental Hub
Optical Reimbursement for HMO principal members
Group Life Insurance with Accidental Death & Dismemberment coverage
Maternity Reimbursement for both normal and Caesarean delivery
6 Paid US Holidays
7 Additional Vacation Leave Credits after 10 months of active service with the current MOD client
7 Additional Sick Leave Credits after 1 year of active service with the current MOD client/s
Unlimited Upskilling Opportunities through MODUniversity
Mentorship and collaboration with global leaders and teams
Clear career advancement pathways within the organization
Diverse, inclusive, and supportive workplace environment

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementtravel arrangementsexecutive communicationsadministrative workflowsexpense reportingdocument formattingresearch taskssynthesizing informationproblem-solvingconfidentiality

Soft Skills

organizational skillsproactivewritten communicationverbal communicationattention to detailtime managementprioritizationdiscretionprofessional judgmentadaptability