Executive Assistant – VP & GM
MKS Instruments
full-time
Posted on:
Location Type: Office
Location: Manesar • 🇮🇳 India
Visit company websiteJob Level
Lead
Tech Stack
ERP
About the role
- Provide secretarial and administrative support to the management team
- Calendar Management and administration support
- Maintains management’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
- Arrange travel, hotel and dining arrangements as needed
- Take minutes of meetings, and distribute and follow up on projects
- Produce professional quality reports, presentations and briefs
- Develop and carry out an efficient documentation and filing system
- Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks
- Contributes to team effort by accomplishing related results as needed
- Receive incoming calls and emails; take messages, manage calendars, respond appropriately and route correspondence to the appropriate executive or staff member
- Handle requests, feedback and queries quickly and professionally
- Drive simple projects for MD’s office with strong in follow-ups, and MoMs etc.
Requirements
- Bachelor’s/Master’s degree with at least 5 years of relevant experience
- Proven experience as an administrative assistant, executive assistant or in other secretarial position
- Office management systems and procedures
- Advanced Microsoft Office skills
- Knowledge of ERP would be considered an advantage
- Proficiency in English
- High level of verbal and written communications skills
- Discretion and confidentiality
- Strong organizational, project management and problem-solving skills with impeccable multi-tasking and time management skills
- Interpersonal skills, friendly and professional demeanour
- Ability to stay calm and on-task in high-stress situations
Benefits
- On-the-job and formal training
- Educational assistance
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementadministrative supportdocumentation systemfiling systemreport productionpresentation developmentproject managementproblem-solvingMicrosoft OfficeERP
Soft skills
verbal communicationwritten communicationdiscretionconfidentialityorganizational skillsmulti-taskingtime managementinterpersonal skillsprofessional demeanorstress management
Certifications
Bachelor's degreeMaster's degree