Administration Generalist
Mission Technologies, a division of HII
full-time
Posted on:
Location Type: Office
Location: Oklahoma City • Oklahoma • United States
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Salary
💰 $61,752 - $90,000 per year
About the role
- Prepare program documentation using Microsoft Office applications (Word, Excel, Outlook and PowerPoint) and Adobe Acrobat.
- Send and receive program data and information via the Non-classified Internet Protocol Router Network and classified networks using Microsoft Internet Explorer, Mozilla Firefox, and Google Chrome browsers.
- Provide secretarial and administrative assistance including preparing documentation, maintaining appointment calendars, planning travel, and facilitating office and inter-office communications.
- Provide office integration, communication, coordination, and planning support for program administrative operations.
- Accomplish planning, tracking, and reporting functions in acquisition development, production, and sustainment efforts.
- Support set-up, execution, and clean-up of electronic and face-to-face meetings.
- Support facilities management tasks to include organizational inspections and audits; ordering supplies; basic office appliance maintenance (ink, paper, resets); and setting up facilities maintenance.
- Interact with lateral organizations and external agencies as required to accomplish the program mission.
Requirements
- 7 years relevant experience with Bachelors in related field; 4 years relevant experience with Masters in related field; or High School Diploma or equivalent and 10 years relevant experience.
- Experience supporting senior officers and executives (O-6 and above, GS-15 and above, or industry equivalents).
- Preparing and maintaining (keeping current and accurate) leadership calendars and schedules.
- Planning and booking travel and preparing, checking, and processing travel vouchers upon return.
- Coordinating appointments, correspondence, and communications with other senior executive administrative assistants.
- Managing generation, coordination, and signature of executive correspondence and documentation.
- Expert user of the Microsoft Office Suite (Word, Excel, Outlook and PowerPoint) and Adobe Acrobat applications.
- Proficient at making airline, hotel, and automobile travel reservations on-line.
- Experience booking travel and processing vouchers with the Defense Travel System (DTS) is highly desired.
- Experience operating and accomplishing basic maintenance (such as paper, ink, resets) of office computers, copiers, printers, and FAX machines.
- Experience operating video teleconferencing equipment is highly desired.
Benefits
- Health insurance
- 401(k) matching
- Flexible work hours
- Paid time off
- Remote work options
- Tuition reimbursement
- Early childhood education scholarships
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Microsoft Office SuiteAdobe Acrobattravel bookingtravel voucher processingexecutive correspondence managementvideo teleconferencing equipment operationoffice appliance maintenanceacquisition developmentproduction sustainmentorganizational inspections
Soft Skills
administrative assistancecommunicationcoordinationplanninginterpersonal skillsorganizational skillstime managementattention to detailproblem-solvingsupporting senior executives