Mimica

Executive Assistant

Mimica

full-time

Posted on:

Location Type: Remote

Location: New York • United States

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About the role

  • Own the CEO’s calendar, inbox, and scheduling with a prioritization-first mindset, not just execution.
  • Actively help assess urgency and importance across meetings, requests, and commitments, flagging trade-offs and recommending focus areas.
  • Coordinate internal and external meetings, travel, and logistics, ensuring seamless execution across time zones.
  • Serve as a gatekeeper and thought partner, helping filter noise and manage inbound requests effectively.
  • Anticipate needs ahead of time, preparing context, materials, and follow-ups to keep the CEO operating at a high level.
  • Partner closely with senior leaders to coordinate schedules, planning cycles, and sensitive communications.
  • Support ad hoc projects and initiatives that require discretion, judgment, and strong follow-through.
  • Adapt to evolving priorities as the company grows, maintaining structure without slowing momentum.

Requirements

  • Proven experience as a senior Executive Assistant, ideally supporting founders or C-level executives in a startup or high-growth environment.
  • Strong judgment and the confidence to help prioritize, push back thoughtfully, and manage ambiguity.
  • Exceptional organizational and time-management skills, with the ability to juggle competing priorities calmly.
  • Clear, professional communication skills, written and verbal, with high attention to detail.
  • Comfort operating with limited instruction, anticipating needs, and taking ownership end to end.
  • High level of discretion and trustworthiness when handling sensitive information.
  • Flexibility around time zones and working rhythms, with openness to aligning closely with the CEO’s schedule as it evolves.
Benefits
  • Generous compensation + stock options - aligned with our internal framework, market data, and individual skills.
  • Distributed work: Work from anywhere - fully remote, in our hubs, or a mix.
  • Company-issued laptop*, remote setup stipend, and co-working budget
  • Flexible schedules and location
  • Ample paid time off, in addition to local public holidays
  • Enhanced parental leave
  • Health & retirement benefits
  • Annual learning & development budget - up to £500 / €600 / $650 per year
  • Annual workaways and regular virtual & in-person socials
  • Opportunity to contribute to groundbreaking projects that shape the future of work
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills
judgmentprioritizationorganizational skillstime-management skillscommunication skillsattention to detaildiscretiontrustworthinessflexibilityadaptability