Million Dollar Baby Co.

Operations Coordinator – Family Office, Real Estate

Million Dollar Baby Co.

full-time

Posted on:

Location Type: Hybrid

Location: Pico Rivera • California • United States

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Salary

💰 $70,000 - $85,000 per year

About the role

  • Manage calendars and coordinate meetings for principals and key stakeholders
  • Prepare agendas, take detailed notes, and track follow-ups from quarterly and ongoing meetings
  • Maintain organized records across entities, advisors, compliance items, and documentation
  • Build and maintain a clear advisor and vendor contact map
  • Ensure all files and records are accurate, up to date, and handled with strict confidentiality
  • Support compliance documentation for city, state, and banking requirements
  • Track permits, inspections, regulatory filings, and critical deadlines
  • Maintain lease abstracts, property records, and renewal timelines
  • Coordinate with property managers and vendors to support ongoing operations
  • Serve as a professional point of contact for tenant questions or issues
  • Track issues through resolution and coordinate next steps with the appropriate parties
  • Assist with financial summaries, cash flow tracking, and property reporting
  • Support basic performance analysis and reporting for management review
  • Help track accounts payable and receivable as needed
  • Compile data for budgeting and planning
  • Use Excel for tracking, summaries, and reporting
  • Use Word and Outlook for documentation and communication
  • Experience with property management tools like Yardi or MRI is a plus

Requirements

  • 2+ years of experience in operations, executive support, office administration, or property management
  • Strong organizational skills and attention to detail
  • Clear and professional communication style
  • Comfort handling confidential information with discretion
  • Ability to manage multiple priorities without needing constant direction
  • A proactive mindset and strong follow-through
Benefits
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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementmeeting coordinationrecord maintenancecompliance documentationfinancial summariescash flow trackingperformance analysisbudgetingdata compilationproperty reporting
Soft Skills
organizational skillsattention to detailprofessional communicationdiscretionmulti-priority managementproactive mindsetstrong follow-through