Coordinate high-volume onboarding using various HR systems and have consistent communication with the new hires to ensure a positive new employee experience.
Submit IT setup tickets, communicate with hiring managers, and schedule and conduct New Hire Orientation both in-person and virtually.
Initiate and monitor background checks and maintain accurate electronic records.
Coordinate the employee exit process, ensuring timely and compliant transition for departing staff.
Work closely with internal partners, including HR Business Partners, managers, IT, and payroll, to coordinate all offboarding steps.
Prepare and distribute state-specific termination packets, ensuring compliance with local employment laws and company policies.
Maintain strict confidentiality and handle sensitive information with discretion, particularly in non-voluntary exits.
Coordinate system access removal, final pay processing in accordance with state last-check laws, benefits termination, and retrieval of company property.
Ensure accurate recordkeeping and timely updates in HR systems to reflect employee departures.
Accurately enter and maintain all employee records for onboarding and offboarding in HR systems.
Ensure all data, background checks, and documentation are complete, up to date, and compliant.
Perform high-volume tasks while maintaining strict attention to detail and data integrity.
Learning Management Admin: Administers and maintains the Learning Management System, including data entry and other administrative tasks. Partners with teams across the organization to support course launches and training initiatives.
Handles verification of employment requests from both state agencies and company inquiries, including in-person and mail responses.
Responds to unemployment claims in a timely and accurate manner.
Performs all other related duties as required and assigned, and understands that the items in this description are not all-inclusive.
Ability to ensure HIPAA, confidentiality, and compliance policies, procedures, and standards are always adhered to.
Ability to ensure administrative, physical, and technical cybersecurity controls are always adhered to.

Requirements

Bachelor’s degree in Human Resources or Business preferred. High school diploma/GED with HR certification or equivalent work experience accepted.
Held an HR role in a medium-sized company, preferably within the science or healthcare industry.
Interacted with diverse internal and external stakeholders across all levels and cultural backgrounds.
Managed an HRIS/HRMS, preferably ADP Workforce Now.
Coordinated high-volume data entry and onboarding of 10–15 new hires weekly with complex setup requirements.
Conducted employee verification for state and company requests, and managed onboarding/offboarding across all 50 states.
Performed HR tasks using ticketing systems, ATS platforms, and electronic filing systems, including coordinating and reviewing third-party background checks.
Proficient with DocuSign and Microsoft Office applications.
Demonstrates strong knowledge of HR processes and procedures.
Familiar with HR laws, I-9 processing, and E-Verify compliance.
Conducts in-person and remote New Hire Orientations effectively.
Adapts quickly to changing priorities while managing multiple tasks.
Provides excellent customer service with a professional and personable approach.
Maintains strong organization and attention to detail.
Applies creative problem-solving to address challenges efficiently.

Benefits

Medical, Dental, Vision, Disability Insurance
401 (k) with Company Match
Paid Time off and Holidays
Tuition Assistance
Behavioral and Health Care Resources

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills

HRISHRMSdata entryonboardingoffboardingemployee verificationbackground checksI-9 processingE-Verify compliancerecordkeeping

Soft skills

attention to detailcustomer serviceorganizationproblem-solvingcommunicationadaptabilityconfidentialitydiscretioninterpersonal skillsteam collaboration

Certifications

HR certification