Mike Albert Fleet Solutions

Accounts Payable Specialist

Mike Albert Fleet Solutions

full-time

Posted on:

Location Type: Office

Location: Cincinnati • Ohio • United States

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Salary

💰 $19 - $25 per hour

About the role

  • Process vendor invoices and check requests in an accurate and timely manner, ensuring proper general ledger coding, required approvals, and complete supporting documentation
  • Communicate with operational departments to ensure proper matching of invoices to purchase orders and to route invoices for appropriate operational approval
  • Partner with the operational departments and/or budget team to confirm and apply correct ledger coding for invoices requiring approval
  • Utilize NetSuite to enter invoices, attach supporting documents, search and maintain vendor records, and process Account Payable-related transactions
  • Use Salesforce to review vehicle-related invoice communications, track follow-up items, and upload relevant documentation
  • Serve as backup for preparing batch check runs, wire transfers, and Automated Clearing House (ACH) payment transactions
  • Match credit card transactions to corresponding invoice and receipt
  • Oversee the Accounts Payable email inbox, ensuring inquiries and documents are routed appropriately and the inbox remains organized and up to date
  • Investigate and resolve issues related to invoice processing, including discrepancies, missing documentation, or incorrect charges
  • Receive, research, and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate person
  • Reconcile vendor statements and resolve discrepancies or past-due balances promptly

Requirements

  • Solid understanding of basic accounting principles and accounts payable best practices
  • Familiarity with bookkeeping and basic accounting procedures
  • Competency in Microsoft Office, databases, and accounting software preferably NetSuite
  • Proficient in Microsoft Excel
  • Strong attention to detail and high level of accuracy in data entry and processing aptitude for numbers
  • Excellent organizational and time-management skills; able to manage multiple priorities and deadlines
  • Strong written and verbal communication skills
  • Curiosity to proactively investigate and resolve issues
  • Must embrace technology to gather data and research information in multiple software programs
  • Highschool diploma or equivalent, preference for 2 year associates degree
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
accounts payableinvoice processingledger codingreconciliationdata entrybookkeepingaccounting principlesfinancial discrepanciespayment transactionsvendor management
Soft Skills
attention to detailorganizational skillstime managementcommunication skillsproblem-solvingcuriosityaccuracymulti-taskingproactive investigationcustomer service
Certifications
high school diplomaassociates degree