Mike Albert Fleet Solutions

Accounts Payable

• Process vendor invoices and check requests in an accurate and timely manner, ensuring proper general ledger coding, required approvals, and complete supporting documentation
• Communicate with operational departments to ensure proper matching of invoices to purchase orders and to route invoices for appropriate operational approval
• Partner with the operational departments and/or budget team to confirm and apply correct ledger coding for invoices requiring approval
• Utilize NetSuite to enter invoices, attach supporting documents, search and maintain vendor records, and process Account Payable-related transactions
• Use Salesforce to review vehicle-related invoice communications, track follow-up items, and upload relevant documentation
• Serve as backup for preparing batch check runs, wire transfers, and Automated Clearing House (ACH) payment transactions
• Match credit card transactions to corresponding invoice and receipt
• Oversee the Accounts Payable email inbox, ensuring inquiries and documents are routed appropriately and the inbox remains organized and up to date
• Investigate and resolve issues related to invoice processing, including discrepancies, missing documentation, or incorrect charges
• Receive, research, and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate person
• Reconcile vendor statements and resolve discrepancies or past-due balances promptly

Accounts Payable Specialist

Sales

• Sells previously owned or leased vehicles to retail and commercial customers.
• Greets and assists customers in selecting vehicle that meets their needs and financial ability.
• Presents the vehicle’s features and benefits to Customers.
• Arranges and prepares vehicle for test drive.
• Gathers information needed to structure the vehicle purchase deal and informs sales management of the qualifying information.
• If there is a “trade-in” vehicle, performs a pre-evaluation of the customer’s vehicle to determine approximate value.
• Writes up and presents a written proposal and completes all other necessary documents.
• Introduces customer to Finance & Insurance (F&I) Manager to arrange financing and finalize the necessary paperwork.
• Reviews vehicle checklist, transaction documents, warranty, and customer survey program prior to the customer leaving the store.
• Conducts vehicle delivery, reviewing vehicle features and accessories.
• Introduces customer to service and parts departments.
• Provides assistance to customer in the resolution of any post-purchase concerns or problems.
• Maintains customer contact records in sales software and performs regular follow-up activities.
• Sources new customers through “cold calling,” use of mailing lists, directories, etc.
• Maintains company provided demonstrator in a sale-ready condition.
• Recording sales activities in sales software

Sales Consultant

Accountant

• Manage asset accounting subledger and reconciliation to the general ledger
• Perform asset record setup, capitalization, depreciation, and disposals in NetSuite
• Aggregate reports for vehicle sale proceeds and costs of sales and analyze for intercompany elimination entries
• Apply accounting knowledge and skills to business and system processes in order to prepare appropriate ledger entries and analyze financial results for both operational and GAAP sets of books
• Collaborate with the Accounts Payable Team to ensure alignment and reconciliation of assets recorded with vendor bills processed
• Track and manage assigned areas of the financial close process
• Monitor and review accounting and related system reports for completeness and accuracy
• Research, interpret, and explain activity in financial accounts
• Perform monthly variance and financial analysis to identify issues and provide meaningful insights to business owners
• Review, investigate, and correct errors and inconsistencies in financial entries, documents, and reports.
• Identify, analyze, and implement improvements to processes.
• Cross-train within the accounting department to ensure knowledge sharing and back up for other accounting procedures to include management of the asset subledger system and reconciliations

Accounts Payable Specialist

Sales Consultant

Senior Accountant