Merkur

Office & Culture Manager, Parental Leave Cover

Merkur

part-time

Posted on:

Location Type: Office

Location: Vienna • Austria

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Salary

💰 €3,000 per month

About the role

  • Professional and organizational leadership responsibility for reception and cleaning staff
  • Main point of contact for all facility management matters in the office building
  • Organize, coordinate and commission maintenance and repair measures in cooperation with internal and external service providers
  • Plan, implement and continuously manage employee benefits (e.g. lunch catering, coffee, sports) and initiate and organize events to promote company culture and employee motivation
  • Coordinate and, if necessary, evaluate existing suppliers for facilities, benefits and wellbeing
  • Work closely with HR and other internal stakeholders, particularly on workplace design and employee satisfaction
  • Review incoming invoices related to facilities, benefits and events
  • Travel management: plan, book and reconcile business trips (flights, trains, hotels, rental cars, etc.) in accordance with internal travel policies
  • Seminar organization: plan and organize internal and external training sessions, seminars and workshops including participant management and logistics
  • Appointment coordination: organize and schedule appointments, meetings and briefings including room planning and technical equipment
  • Communication and correspondence: professional internal and external communication on behalf of the CFO; handle requests, emails and written correspondence
  • Corporate card reconciliations: review, allocate and process corporate card expenses and support travel expense claims
  • Document filing: maintain and manage digital and physical filing systems, ensuring structured and efficient document organization
  • Time tracking system: manage and maintain the time tracking system, review recorded hours and support employees with inquiries

Requirements

  • Completed commercial/business vocational training (e.g. in business administration) or equivalent
  • Excellent MS Office skills
  • Excellent German and English skills, both written and spoken
  • Structured way of working with a high degree of independence and sense of responsibility
  • Solution-oriented and proactive approach to work
  • Strong organizational skills
  • Excellent communication and collaboration skills
  • Team player
Benefits
  • 2 days of home office per week as standard
  • Flexible working hours (flextime)
  • Opportunities for professional and personal development
  • A varied and exciting range of tasks — it never gets boring
  • We welcome employees who take initiative and bring their own ideas
  • We care about our employees' health and offer access to an exclusive fitness programme (myClubs) and fresh fruit
  • You can choose between an annual Vienna public transport pass (Jobticket) or the Pluxee grocery pass
  • Casual coffee and tea bar for socializing — no dress code
  • Regular company and team-building events
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
MS Officetime tracking systeminvoice reviewevent planningtravel managementdocument filingsupplier evaluationemployee benefits managementworkplace designseminar organization
Soft Skills
organizational skillscommunication skillscollaboration skillsteam playersolution-orientedproactiveindependenceresponsibilitystructured workingemployee motivation
Certifications
commercial/business vocational training