Meetings and Events Coordinator

Meridian International Center

full-time

Posted on: 9/21/2025

Origin: • 🇺🇸 United States • District of Columbia

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Salary

💰 $52,500 - $55,125 per year

Job Level

JuniorMid-Level

About the role

Serve as the lead managing the master house calendar and track all internal and external scheduling requests
Assist in managing the social media presence of Meridian events as it pertains specifically to weddings and private events, developing new content, and updating existing content for the event rentals website
Conduct site tours with potential clients, highlighting site history, unique features, and event capabilities
Develop, cultivate, and maintain strong vendor relationships
Maintain a strong working knowledge of Meridian’s event policies and procedures and communicate effectively to enforce details and compliance to vendors, clients, and internal staff
Serve as liaison between Events and the Event Operations Team to oversee all aspects of event services including scheduling, room set-up, house maintenance for events, vendor management, etc.
Work closely and collaboratively with Meridian’s Engagement & Growth team to plan receptions, programs, dinners, conferences for high-level audiences including donors, diplomats and U.S. Government officials
Responsible for the management of assigned internal events and programs, leading the vendor selection process, onsite direction, and interaction with internal program teams to ensure success of the event
Beginning to end event oversight including vendor selection and procurement, on-site vendor and event staff, and event close-out
Work closely and collaboratively with colleagues to help manage the annual Meridian Ball and other major Meridian events, as well as Meridian’s internal and private events
Serve as onsite lead staff for events to include evenings and weekends (weddings)
Coordinate administrative functions for Events, including maintenance of vendor files, insurance certifications, rental revenue documents, invoices, check requests, and procurement
Coordinate the Salesforce database to track all previous, current and potential clients, vendors and other event contacts
Responsible for completing all organizational administrative responsibilities in a timely manner and meeting all organizational administrative deadlines
Work with Human Resources and appropriate staff to onboard and educate new employees on event request process and protocols
Other duties as assigned

Requirements

2-3 years experience in hospitality, special events, meeting coordination, or related fields
Experience in a non-profit or private event venue preferred
Any combination of training, education, and experience that demonstrates the ability to perform the essential functions of the position
Ability to interact positively and proactively with all levels of staff, board members, major donors, clients, vendors, and other stakeholders
Demonstrated initiative and creativity, with success working on a small team in a busy office environment
Ability to work collaboratively with House Manager and others as needed to ensure successful event set-up and implementation
Superior oral, written communication, organizational, and multitasking skills with strong attention to detail and procedure
Advanced familiarity and comfort with social media and ability to produce an aesthetic Instagram grid highlighting the property
Strong inter-cultural communication skills; maturity, cultural sensitivity, and tact suitable for working with individuals from around the world
Proficiency in Microsoft Office, including Word, Excel and PowerPoint, Outlook and Teams
Experience with Canva, Tripleseat, Social Tables, and Salesforce is helpful
Must reside in MD, DC, or VA (Meridian requires MD, DC, or VA residence for all employees)