Meridian International Center

Events

• Serve as the lead managing the master house calendar and track all internal and external scheduling requests
• Assist in managing the social media presence of Meridian events as it pertains specifically to weddings and private events, developing new content, and updating existing content for the event rentals website
• Conduct site tours with potential clients, highlighting site history, unique features, and event capabilities
• Develop, cultivate, and maintain strong vendor relationships
• Maintain a strong working knowledge of Meridian’s event policies and procedures and communicate effectively to enforce details and compliance to vendors, clients, and internal staff
• Serve as liaison between Events and the Event Operations Team to oversee all aspects of event services including scheduling, room set-up, house maintenance for events, vendor management, etc.
• Work closely and collaboratively with Meridian’s Engagement & Growth team to plan receptions, programs, dinners, conferences for high-level audiences including donors, diplomats and U.S. Government officials
• Responsible for the management of assigned internal events and programs, leading the vendor selection process, onsite direction, and interaction with internal program teams to ensure success of the event
• Beginning to end event oversight including vendor selection and procurement, on-site vendor and event staff, and event close-out
• Work closely and collaboratively with colleagues to help manage the annual Meridian Ball and other major Meridian events, as well as Meridian’s internal and private events
• Serve as onsite lead staff for events to include evenings and weekends (weddings)
• Coordinate administrative functions for Events, including maintenance of vendor files, insurance certifications, rental revenue documents, invoices, check requests, and procurement
• Coordinate the Salesforce database to track all previous, current and potential clients, vendors and other event contacts
• Responsible for completing all organizational administrative responsibilities in a timely manner and meeting all organizational administrative deadlines
• Work with Human Resources and appropriate staff to onboard and educate new employees on event request process and protocols
• Other duties as assigned

Meetings and Events Coordinator