Merchant & Gould P.C.

Billing Specialist

• Rotational responsibility/assistance with bi-monthly time cutoff, generating proformas and client invoices.
• Responsible for assigned client exceptions & E-Billed clients.
• Assist with special billing reports as requested by clients and firm personnel.
• Assist with deposit and disbursement administration of client retainer/trust accounting.
• Assist firm employees and clients with billing related problems and questions.
• Cash receipt application and check deposits knowledge for back-up.
• Perform miscellaneous accounting and billing tasks as required by Accounting Manager.
• Familiar with all billing-related computer software, E-Billing software needed, Firm policies and procedures.
• Operate standard office equipment including personal computer, copiers, scanners, telephone, and ten-key.

Manager

• Manage facilities function including equipment, facilities, and support services related to maintenance and service of building/office operations
• Handle project management including office relocation and expansion projects, assignment of office space, and lease compliance
• Physical delivery of office services, including office supplies, office maintenance, moves, purchasing and security
• Develop and manage capital and operational budgets and tracking monthly expenses
• Conduct cost analysis and vendor comparisons
• Manage vendors to ensure supplies are well stocked and maintained
• Maintain business relations with the property management offices
• Provide support to multiple office locations from Minneapolis location
• Supervision of receptionist and Service Center (third party outsource company)
• Request pricing bids and negotiate service
• Coordinate with external contractors on special projects and/or construction projects
• Monitor annual budget; process and reconcile all invoicing from vendors
• Responsible for disaster recovery planning, ADA and other environmental concerns to promote a safe and secure environment for employees

Billing Specialist

Facilities Manager