Menemsha Solutions

Editor

• Support both early project feasibility and downstream permitting for various tenant improvement projects.
• Research jurisdictional requirements and identify entitlement and permitting risks.
• Develop permit pathways and assemble submittal requirements.
• Coordinate agency and landlord approvals and track permit packages.
• Work with the project team to understand feasibility and approval timing.
• Drive permit readiness, submission coordination, comments tracking, and final permit closeout.
• Support the architectural team with minor plan revisions based on agency review comments.

Due Diligence, Permit Expeditor

Manager

• Support issuance of RFQs to general contractors and assist with bid tracking, leveling support, and contractor comparison summaries.
• Assist with commitment documentation, including purchase orders, work orders, contract routing, and internal filing.
• Support landlord coordination activities, including approvals, notifications, lease-driven requirements, and compliance documentation.
• Maintain project trackers for submittals, RFIs, long-lead items, procurement milestones, change requests, financial processing, and closeout requirements.
• Organize pre-construction meetings, prepare meeting notes, and track action items through completion.
• Support the submittal and RFI processes by logging, routing, following up on responses, and maintaining accurate records.
• Monitor project schedules and updates provided by contractors and escalate risks, delays, or missing information to the Construction Manager or project lead.
• Assist with review routing and documentation of contractor change requests, including scope descriptions, pricing back-up, and schedule impacts.
• Support pay application and invoice processing by gathering back-up, confirming required documentation, and routing items for review and approval.
• Assist with punchlist development, distribution, follow-up, and documentation of final completion items.
• Coordinate closeout documentation, including as-builts, warranties, archive photography, turnover files, and client-required closeout checklists.
• Prepare project-specific and program-level status reports, trackers, logs, and summaries as directed.
• Serve as a support point of contact for contractors, landlords, consultants, and internal teams, while escalating key decisions and risk items to the appropriate lead.
• Partner with internal architecture, project management, and construction teams to keep project information current and organized across all active sites.

Due Diligence, Permit Expeditor

Assistant Construction Manager