Assistant Construction Manager

Menemsha Solutions

Assistant Construction Manager supporting construction teams on tenant improvement and multi-site rollout projects. Responsible for project documentation, coordination, and communication.

Posted 6/12/2026full-timeTorrance • California • 🇺🇸 United StatesJuniorMid-Level💰 $65,000 - $80,000 per yearWebsite

About the role

Key responsibilities & impact

Support issuance of RFQs to general contractors and assist with bid tracking, leveling support, and contractor comparison summaries.
Assist with commitment documentation, including purchase orders, work orders, contract routing, and internal filing.
Support landlord coordination activities, including approvals, notifications, lease-driven requirements, and compliance documentation.
Maintain project trackers for submittals, RFIs, long-lead items, procurement milestones, change requests, financial processing, and closeout requirements.
Organize pre-construction meetings, prepare meeting notes, and track action items through completion.
Support the submittal and RFI processes by logging, routing, following up on responses, and maintaining accurate records.
Monitor project schedules and updates provided by contractors and escalate risks, delays, or missing information to the Construction Manager or project lead.
Assist with review routing and documentation of contractor change requests, including scope descriptions, pricing back-up, and schedule impacts.
Support pay application and invoice processing by gathering back-up, confirming required documentation, and routing items for review and approval.
Assist with punchlist development, distribution, follow-up, and documentation of final completion items.
Coordinate closeout documentation, including as-builts, warranties, archive photography, turnover files, and client-required closeout checklists.
Prepare project-specific and program-level status reports, trackers, logs, and summaries as directed.
Serve as a support point of contact for contractors, landlords, consultants, and internal teams, while escalating key decisions and risk items to the appropriate lead.
Partner with internal architecture, project management, and construction teams to keep project information current and organized across all active sites.

Requirements

What you’ll need

Working knowledge of construction administration and project coordination for commercial tenant improvement, retail, restaurant, or multi-site rollout projects.
Ability to read and interpret architectural drawings, specifications, schedules, and construction documents.
Strong organizational and time-management skills with the ability to manage multiple active tasks, deadlines, and follow-ups simultaneously.
Strong written and verbal communication skills, with the ability to document information clearly and professionally.
High attention to detail in trackers, meeting notes, logs, financial routing, and closeout documentation.
Ability to follow established processes, identify gaps or missing information, and escalate issues appropriately.
Professional and responsive approach when working with clients, contractors, consultants, landlords, and internal teams.
Proficiency in Microsoft Office Suite and web-based project and document management systems; Procore or similar platform experience preferred.

Benefits

Comp & perks

Medical, Dental, Vision Insurance
Pet Insurance
401(k)
Paid Time Off and Holidays
Disability Benefits
Life Insurance
Parental Leave
Direct Deposit

ATS Keywords

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Hard Skills & Tools

construction administrationproject coordinationreading architectural drawingsinterpreting specificationsmanaging project schedulesfinancial processingdocument managementchange request documentationpunchlist developmentcloseout documentation

Soft Skills

organizational skillstime-management skillswritten communicationverbal communicationattention to detailproblem-solvingprofessionalismresponsivenessmultitaskingcollaboration