MEI Rigging & Crating

Senior Accounting Administrator

MEI Rigging & Crating

full-time

Posted on:

Location Type: Office

Location: Albany • Oregon • United States

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Job Level

Senior

About the role

  • Demonstrate top-tier communication within accounting and interdepartmentally with leadership, sales, project management, and operations
  • Coordinate and assist with preparing data for large customer reporting as needed
  • Assist sales, project management, and operations with project profitability data
  • Organize and/or prepare third party invoices for specialized customer invoicing
  • Lead spreadsheet tracking and organization of specialized billing to ensure accuracy and timeliness
  • Reconcile accounting system invoices with customer invoicing platforms
  • Lead the Accounts Receivable team with customer invoicing, training, and troubleshooting
  • Prepare, oversee, and submit AR revenue accrual reports for month end
  • Reconcile monthly customer retention reports for project closeout
  • Review billing packets and assist with approving D365 invoices
  • Lead the Accounts Payable team with processing vendor invoices, credit card expense reports, companywide fuel cards, training, and troubleshooting
  • Prepare, oversee, and submit AP expense accrual reports for month end
  • Review intracompany billings with Operations and Project Managers for accuracy
  • Lead the PO close out process for each month end
  • Pull and analyze project billing and utilization reports to support accounting daily and month end responsibilities
  • Process Per Diem Requests as needed
  • Provide OCIP support for enrollment and reporting
  • Assist with other accounting functions as directed by Accounting Supervisor.

Requirements

  • High school diploma or equivalent
  • Associate degree or higher in accounting, business, finance, or similar highly preferred
  • Minimum four (4) years’ experience of recent, successful office accounting (AR, AP, bookkeeping) is preferred
  • Minimum four (4) years’ recent experience with accounting software preferred but not required
  • Excellent knowledge of Microsoft Office Suite including Word, Outlook, and Power Point
  • Advanced Excel and data entry skills with excellent typing speed and accuracy necessary
  • Understanding of insurance as it relates to vendors, 1099 compliance, and independent contractor requirements
  • Excellent written and oral communication and interpersonal skills with internal and external stakeholders, and all levels of staff
  • Excellent organizational and prioritization skills; is detail oriented, manages time efficiently and has the ability to multi-task successfully
  • Effectively able to maintain discretion and confidentiality of sensitive information as appropriate, safeguards vendor and customer information
  • Exceptional problem-solving skills
  • Demonstrated ability to work under deadlines and timeframes effectively with a customer service demeanor.
Benefits
  • Normal, temperature-controlled office environment
  • Frequent work at a computer terminal
  • Extended periods of sitting
  • Occasionally walking
  • Lifting or moving items weighing up to 10 pounds
  • Frequent use of keyboard / mouse, cellular and land-line telephones, and standard office equipment
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
accounts receivableaccounts payablebookkeepingdata entryExcelMicrosoft Office Suitefinancial reportinginvoicingreconciliationproject profitability analysis
Soft Skills
communicationinterpersonal skillsorganizational skillsprioritizationattention to detailtime managementmulti-taskingproblem-solvingdiscretioncustomer service
Certifications
high school diplomaassociate degree in accountingassociate degree in businessassociate degree in finance