Medline Industries, LP

Accounts Payable Rep

Medline Industries, LP

full-time

Posted on:

Origin:  • 🇺🇸 United States • Ohio

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Salary

💰 $21 - $30 per hour

Job Level

Mid-LevelSenior

About the role

  • Under direct supervision, the Accounts Payable Representative will manage a portfolio of vendor accounts focusing on dispute resolution (invoice processing is completed by a different team).
  • Responsibilities include preparing and presenting vendor account reconciliations, resolving aged invoices, vendor disputes/shortages and maintain positive vendor and internal relationships.
  • They ensure vendor statements are reconciled quarterly or as per contract, logged, imaged, and communicated.
  • Update statement spreadsheet for accruals booked by Medline’s accounting department.
  • Initiate and propose dispute settlement discussions between vendors and the business.
  • Analyze and research high-volume vendor discrepancies, such as quantity shortages, pricing, fees, adjustments, and returns.
  • They review supporting documentation for vendor shortage chargebacks in our deduction workflow system or Zendesk (customer service platform).
  • Detect trends in discrepancies, and ensure exception invoices have proper approval.
  • Manage customer service inquiries from internal/external stakeholders and maintain resolution within our defined service levels.
  • Prepare monthly portfolio scrubs to illustrate the health of assigned portfolio and present to Team Lead.
  • Review and address to resolve all outstanding issues listed on aging, GR/IR, parked reports, etc.
  • Maintain positive relationships with vendors and internal business stakeholders.
  • Ensuring communication with vendors and internal business stakeholders are within standard SLAs.
  • Participate and/or lead calls with vendors and internal stakeholders to review accounts and address shortages, deductions, pricing discrepancies, etc.
  • Actively work, address, and monitor aged open payables balances in collaboration with vendors, Project Managers, and/or Vendor Relations Managers to recover funds from vendors or propose write-offs.
  • Resolve purchase order goods receipt/invoice receipt imbalances monthly based on company policy.
  • Adhoc tasks and projects that arise.

Requirements

  • Education: High school diploma or equivalent.
  • Work Experience: Previous vendor and/or account reconciliation experience (Unvouched Receipts, Goods Receipt vs. Invoice Received reconciliation, open payables discounts aging analysis, vendor open balances, accruals, etc.).
  • Knowledge / Skills / Abilities: Ability to work in a fast paced, high volume environment; Excellent analytical and problem-solving skills, with the ability to handle large amounts of data accurately and meet deadlines; Proactive approach to work, with the ability to work independently and as part of a team; High level of integrity and dependability with a strong sense of urgency and results-orientation; Assist with financial audits by providing necessary information and answering auditors' questions; Participate in the implementation of new systems and processes to improve the efficiency and effectiveness of the accounts payable function; Plans and completes work effectively and efficiently and meets assigned deadlines; Ability to provide prompt, courteous and accurate assistance and clear and concise communication to internal and external stakeholders both verbally and in writing; Ability to cooperation with others in a team environment.