Accounts Payable Administrator
MaxPeople HR
full-time
Posted on:
Location Type: Hybrid
Location: Burlington • Canada
Visit company websiteExplore more
About the role
- Perform accurate and timely entry of vendor invoices into the accounts payable system, ensuring proper coding and documentation.
- Maintain organized electronic and physical filing of invoices, payment records, and supporting documentation.
- Respond to vendor inquiries and resolve billing discrepancies or disputes in a professional and timely manner.
- Process vendor payments via online banking platforms and corporate credit cards.
- Process and reconcile expenses related to payroll and commission-based sales representatives.
- Perform monthly credit card reconciliations and investigate variances.
- Process payments to cargo and freight forwarders.
- Support accounts receivable activities during periods of excess capacity, including customer invoice filing and distribution via email.
- Conduct accounts receivable follow-ups to support timely customer payments and resolve discrepancies.
- Perform annual reviews of sales tax exemption certificates to ensure validity and compliance.
- File monthly HST and QST returns
- Prepare, file, and remit Illinois Sales & Use Tax and Superfund tax payments in compliance with regulatory requirements.
- Obtain updated sales tax certificates as required
- Other duties as required.
Requirements
- Post-Secondary education in Accounting or Business Administration required
- 3-5 years of accounts payable or general accounting experience
- Experience with independently managing the full AP cycle and related tasks
- Proficiency in Microsoft Office and understanding of Accounting Software
- Excellent organization and time management skills
- Strong analytical skills and attention to detail
- Excellent customer service skills and ability to form trusting relationships
- Ability to solve problems and deal with issues in constructive and timely manner
- Sense of urgency and strong work ethic
- Excellent written and verbal communication skills
Benefits
- This role has a competitive salary
- Eligibility for a discretionary performance bonus based on company and individual results
- Eligibility to participate in company benefits program
- Flexible environment including the ability to work some days from your home office
- Career pathing with tailored training and development to get you there
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
accounts payablevendor invoice processingcredit card reconciliationsales tax complianceexpense processingaccounts receivablebilling dispute resolutionfinancial documentationdata entryregulatory compliance
Soft Skills
organizationtime managementanalytical skillsattention to detailcustomer serviceproblem-solvingcommunicationrelationship buildingsense of urgencywork ethic