MaxPeople HR

Accounts Payable

• Perform accurate and timely entry of vendor invoices into the accounts payable system, ensuring proper coding and documentation.
• Maintain organized electronic and physical filing of invoices, payment records, and supporting documentation.
• Respond to vendor inquiries and resolve billing discrepancies or disputes in a professional and timely manner.
• Process vendor payments via online banking platforms and corporate credit cards.
• Process and reconcile expenses related to payroll and commission-based sales representatives.
• Perform monthly credit card reconciliations and investigate variances.
• Process payments to cargo and freight forwarders.
• Support accounts receivable activities during periods of excess capacity, including customer invoice filing and distribution via email.
• Conduct accounts receivable follow-ups to support timely customer payments and resolve discrepancies.
• Perform annual reviews of sales tax exemption certificates to ensure validity and compliance.
• File monthly HST and QST returns
• Prepare, file, and remit Illinois Sales & Use Tax and Superfund tax payments in compliance with regulatory requirements.
• Obtain updated sales tax certificates as required
• Other duties as required.

Accounts Payable Administrator