Mattr

Accounts Payable Coordinator

Mattr

full-time

Posted on:

Location Type: Hybrid

Location: Vaughan • Canada

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Salary

💰 CA$60,000 - CA$65,000 per year

About the role

  • Process all invoices for payment for the business unit.
  • Prepare all inter-company invoices for payment.
  • Properly match invoices with receiving documents and purchase orders and assign coding to all expense reports and invoices.
  • Promptly obtain payment approval for service type invoices.
  • Prepare payment runs in conformance to Mattr procedures and extend payment days and dollars.
  • Reconcile Accounts Payable Sub-ledger to the General Ledger.
  • Point of contact for all vendor communications and problem resolution required as part of the role.
  • Review & forward vendor invoices to third party software Traild for three-way match back into IFS for further review & processing.
  • For invoices not routed or matched through Traild duties would include below:
  • Match invoices for inventory items to purchase orders and receiving documents.
  • Match invoices for non-inventory items to purchase requisitions for services or travelling requisitions for materials and supplies.
  • Check that pricing on the invoice agrees with the purchase order, purchase requisition or travelling requisition
  • Check extensions and coding.
  • Check that the quantities invoiced agree to the receiving document and that the receiving document has been signed by the receiver.
  • Resolve pricing discrepancies with the Purchasing department or the requisitioner.
  • Resolve quantity discrepancies with the receiver.
  • Verify that expense reports and payment requisitions are properly signed and authorized.
  • Ensure that invoice values do not exceed the purchase authority of the purchasing department or the requisitioner as defined in the purchasing procedure.
  • Verify vendor information and account coding on all items to be input to the IFS operating system.
  • Verify Invoices to Statements.
  • Ensure invoices are in balance for final posting
  • Input matched and coded invoices, expense reports and cheque requisitions into the IFS operating system in batches.
  • Verify that the vendor and coding in the system matches the invoice.
  • File all unmatched invoices, purchase orders, purchase requisitions, travelling requisitions and receiving reports.
  • Review AP vouchers to ensure compliance with internal control requirements for 3-way match, authorization, coding and timing of purchase in correct financial timeframe.
  • Resolve and correct any posting, matching receipts problems that may arise on invoices.
  • Manage AP Mailbox daily
  • Ensure Received not invoiced and Open Purchase order report is kept current.
  • Promptly reply to all payment inquiries.
  • Maximize discounts taken.
  • Code all GST and QST charges to the appropriate accounts to maximize tax deductions.
  • Prepare payments between the Canadian and United States legal entities and assist with the reconciliation of the inter-company accounts.
  • Prepare weekly vendor payment runs for invoices that are due for payment in compliance with working capital initiatives.
  • Match all supporting documentation and get preliminary approval from the Finance Controller.
  • Forward approved payment batches to authorized cheque signers for signature.
  • Reconciliation of the accounts payable sub-ledger to the general ledger.
  • Assist the Controller and the Accounting Manger as required.
  • Compliance with Corporate and legal health and safety requirements.

Requirements

  • Minimum 3 to 5 years experience in similar role.
  • Minimum community college education
  • General accounts payable knowledge and some accounting training
  • Good interpersonal skills as the job requires interaction with vendors and all levels of personnel
  • Experience using IFS, Excel and Word
  • Good email writing etiquette
  • Problem resolution & negotiation skills
Benefits
  • At Mattr, safety comes first! We go the extra mile to ensure our employees are safe and healthy
  • We understand times have changed and so have we. Mattr offers flexible work arrangements (where possible) to suit your needs
  • Comprehensive total rewards package that includes competitive salaries, annual incentives, medical benefits, retirement savings plans, paid vacation days, education assistance programs, corporate discounts and more!
  • Participation in service milestone awards and recognition opportunities
  • Access to mental health support resources such as our Headversity mental health and wellness platform and free, confidential access to our Employee and Family Assistance Program (EFAP)
  • Rewarding growth opportunities (may include global career and travel opportunities) supported by personalized training, development and mentoring programs - including LinkedIn Learning access for all employees!
  • Commitment to providing a diverse, inclusive and accessible workplace environment
  • We prioritize our Environment, Social and Governance (ESG) values and offer a paid Impact Day, allowing employees an opportunity to support charitable organizations in their communities
  • Company events, social gatherings and team building activities that promote fun!
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
accounts payableinvoice processingreconciliationcodingthree-way matchfinancial reportingGSTQSTpayment processingvendor management
Soft Skills
interpersonal skillsproblem resolutionnegotiation skillscommunication skillsattention to detailorganizational skillstime managementteam collaborationcustomer serviceemail etiquette