Executive Assistant
MANN+HUMMEL
full-time
Posted on:
Location Type: Office
Location: Bengaluru • India
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Job Level
About the role
- Manage highly dynamic calendars of regional and global executives by assisting in scheduling the meetings, co-ordinating for agenda, calendar updates, rescheduling meetings etc.
- Prioritize, follows up of incoming topics and driving the tasks with stakeholders and report the outcome to the Executives, including those of a sensitive or confidential in nature
- Preparation of timely and accurate presentations or reports using MS office applications
- Ability to handle queries in absence of Executives, participate in meetings on behalf of Executives, prepare minutes of meetings and follow-ups
- Proactive stakeholder management
- Accountable for regular reporting and monitoring of designated tasks/tickets
- Adheres to M+H Values and follows the guidelines of M+H Code.
Requirements
- Education/university degree in relevant field
- Minimum 1-4 years of experience as Executive Assistant or Business Assistant in a multinational organization
- Hands on experience in working with Management and Senior Executives
- Capable of maintaining discretion and confidentiality in all topics
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to details
- Experienced in Shared Service Centre environment (ticketing tool, SLA KPIs)
- Hands on experience in documentation using MS Office (Outlook, Excel, Powerpoint, Word,..)
- Good Team player, service mindset & customer centric approach, flexibility, good time management, process-oriented thinking, stress management
- Willingness to work in shifts (Asian, Europe & US timezones)
Benefits
- Travel Assistance includes flight booking, hotel reservations, visa arrangements, flight check-ins, travel itineraries / agenda, end to end travel management
- Assists in organizing and coordinating of senior management team meetings, off-sites, necessary arrangements of meetings like booking conference room, checking on IT requirements and other meeting requirements
- High standards of communication skills both written and spoken English
- German/ French language skills will be an added advantage
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementpresentation preparationreportingdocumentationtask prioritizationconfidentialitystakeholder managementticketing toolsSLA KPIstime management
Soft skills
organizational skillsattention to detailteam playerservice mindsetcustomer centric approachflexibilityprocess-oriented thinkingstress management