Accounts Payable Specialist
Remofirst
Accounts Receivable Specialist
Manila Recruitment
full-time
Posted on:
Origin: • 🇵🇭 Philippines
Visit company websiteJob Level
JuniorMid-Level
About the role
- Prepare and issue customer invoices, including progress billings, milestone billings, and final invoices.
- Review contracts, jobs within Accounting Software and schedules of values to ensure invoices comply with terms and change orders.
- Track and apply required holdbacks or retainage.
- Monitor accounts receivable aging and follow up on overdue accounts.
- Contact clients regarding outstanding balances and resolve disputes professionally.
- Record and apply customer payments (cheques, EFTs, wires).
- Maintain accurate AR records and support documentation for all projects.
- Prepare and manage lien waivers/releases and ensure compliance with lien rights and deadlines.
- Support internal and external audits as needed.
- Prepare monthly AR reports for management, highlighting risks and collection issues.
- Reconcile AR sub-ledger to the general ledger.
- Updating project cash flows with Project Managers to ensure all costs are captured in billing to maintain positive project cash flow.
- Assist in forecasting cash receipts to support company cash flow planning.
- Collaborate with project managers, estimators, and finance staff to verify billable work.
- Communicate with clients and internal stakeholders to resolve billing issues.
Requirements
- Must have at least 2-4 years of professional experience in Accounts Receivable functions.
- Proficiency in Excel is a must.
- Candidate must at least have a diploma or degree in accounting.
- Preferably someone from construction, engineering, or project-based environment.
- Strong Attention to Detail – Accuracy is critical in financial records, reconciliations, and reporting.
- Organizational Skills & Time Management – Capability to manage multiple tasks, meet deadlines, and maintain orderly financial records.
- Basic Accounting Knowledge – Understanding fundamental accounting principles, financial statements, and general ledger functions.
- Problem-Solving Abilities – Resourcefulness in troubleshooting discrepancies.
- Eagerness to Learn & Adaptability – Openness to new accounting systems, evolving regulations, and professional development.
- Proficiency with Excel is highly beneficial.
- Highly motivated, detail-oriented, and a team player.
- Willingness to learn and grow within the organization.
- Demonstrates high integrity and professionalism.
- Solution Oriented - comes ready with solutions when presenting issues.
- Logic Based Reasoning – reasoning is methodical, logical and substantiated.
- Positive - optimistic, yet realistic.
- Curious Not Judgmental - non-defensive and open to other people’s ideas and methods.
- No Ego – not afraid to ask dumb questions and isn’t proud of being right.
- Humble Learner - admits when doesn’t know something, presenting an opportunity to learn.
- No Postman’ing – it’s your job to know the details in order to find solutions.
- Can Prioritize - urgent tasks vs not.
- Cost Conscious - saves company money wherever possible like it’s their own.
- Keeps It Constructive - curbs gossip and rumor-mongering.
- Team Player - actively participates in team events.
- Communication Balance - a healthy balance of phone vs email.
- Company Process - learns and follows company procedures and process.
- Professional – passionate, but keeps negative emotions in check. Doesn’t take it personally.
- Urgency – maintains a healthy sense of urgency to get things done.
- Resolves Conflict – is the bigger person and doesn’t let conflict linger.
- Not Too Proud – everyone needs to be the “janitor” sometimes.
