Pass & Permits Office Administrator
MAG (Airports Group)
full-time
Posted on:
Location Type: Office
Location: Manchester • United Kingdom
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About the role
- Reviewing, auditing, approving and processing Airport Pass applications in line with the requirements of the UK National Aviation Security Programme, ensuring full compliance with all regulatory and security standards
- Reviewing, auditing and approving MAG Car Park permits and Hackney Licence permit applications in accordance with MAG operating procedures, maintaining accuracy and consistency at every stage
- Acting as a key point of contact for queries and requests, triaging incoming enquiries, resolving them at the first point of contact wherever possible, and escalating to relevant colleagues when further investigation or specialist input is required
- Delivering a high standard of customer service and administrative support, providing timely, accurate and professional responses across all communication channels while ensuring records and processes are managed efficiently and effectively
Requirements
- Proven administrative experience, with the ability to manage documentation, maintain accurate records, and process system updates efficiently within a structured environment
- Strong working knowledge of Microsoft Office, particularly Excel and Outlook, with demonstrable experience using these tools in a professional administrative role
- Strong verbal and written communication skills, with the confidence to engage professionally across a range of channels
- Comfortable working in a fast-paced, customer-facing team environment
- Proven customer service experience in a customer-facing environment, demonstrating the ability to consistently deliver a positive and professional service
- Proactive in keeping up to date with new processes and procedures, applying changes accurately in day-to-day work
- Well organised, with the skills to effectively prioritise and manage your own workload
- Computer literate, with experience of system updates and administration within complex IT systems
- Hold, or be willing and eligible to obtain and maintain, UK security clearance to a minimum of CTC level
Benefits
- Flexible and generous company pension plan with various company contribution options (up to 10%) that you can change to suit your personal needs
- 24 days holiday plus bank holidays
- Free parking
- Subsidised public transport
- Huge range of company discounts
- 2 volunteering days per year
- Free Virtual GP service, available 24 hours a day, 7 days a week
- Care Concierge service
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrative experiencedocumentation managementrecord maintenancesystem updatescustomer service
Soft Skills
verbal communicationwritten communicationcustomer engagementorganisationprioritisation
Certifications
UK security clearanceCTC level