MacDonald-Miller Facility Solutions

Executive Assistant

MacDonald-Miller Facility Solutions

full-time

Posted on:

Location Type: Hybrid

Location: Portland • Oregon • United States

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Salary

💰 $90,000 - $115,000 per year

About the role

  • Provide proactive, high-level support to manage time, communications, and priorities.
  • Act as the central coordination point across Portland & Inland Northwest, streamlining operations.
  • Play a key role in internal communications, keeping teams informed and engaged.
  • Own and manage complex calendars, ensuring meetings align with strategic objectives.
  • Draft, review, and manage executive-level communications.
  • Plan, prepare, and support executive and leadership meetings.
  • Track high-priority tasks, manage workflows, and support special projects.
  • Maintain and improve administrative systems, document management, and executive-level deliverables.

Requirements

  • Bachelor’s degree preferred; equivalent relevant experience considered.
  • 5–8 years in a senior-level executive support role with deep expertise in administrative and operational excellence.
  • Proven success partnering with C-level executives in dynamic, fast-paced environments.
  • Exceptional written and verbal communication abilities with strong attention to detail and tone.
  • Advanced skills in Microsoft Office Suite, Microsoft Teams, and related collaboration tools.
  • Background supporting Board-level communications and assisting with internal communication initiatives.
  • Proven ability to support executives and teams across multiple locations, virtual meetings, and remote event logistics seamlessly.
Benefits
  • Medical, dental, vision for employees (coverage available for dependents for shared premium).
  • 401k retirement plan including Company matching.
  • Vacation and Sick Compensation (PTO), and Holiday Pay!
  • Disability income protection including short term and long-term disability.
  • Employee and dependent life insurance.
  • Wellness Program.
  • Employee Assistance Program.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementdocument managementexecutive-level communicationsworkflow managementadministrative systems improvement
Soft Skills
proactive supportcommunicationorganizational skillsattention to detailcollaboration