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Events

• Serve as the primary point of contact for event hosts, providing consultative planning and guidance throughout the event lifecycle.
• Partner closely with service teams — Catering, Facilities, Technology & AV, Executive Production, Security, Transportation, and Janitorial — to deliver comprehensive meeting services.
• Outline event deliverables, complete project timelines, event workbooks, and communication plans.
• Coordinate and attend site inspections; ensure prompt and accurate handling of all event details.
• Maintain proactive, open communication with clients to ensure clear expectations and high satisfaction, including leading recurring status meetings.
• Track event communication and document updates within the event management system.
• Work closely with the Onsite Event Specialist by providing clear direction and reviewing event logistics to ensure flawless execution.
• Schedule and lead pre‑con meetings; periodically inspect event spaces to confirm services and setups meet requirements.

Event Manager II

Procurement

• Monitor the event request queue daily and review all incoming requests.
• Assign appropriate onsite meeting/event space and route each event to the correct Event Manager.
• Update internal calendars and maintain accurate, up‑to‑date communication in all applicable systems.
• Document event changes, conversations, and approvals with Event Hosts, Event Team Leads, and Event Managers.
• Collect all required information to support event approval processes and track assignments accurately.
• Audit assigned event space and correlated calendars to ensure alignment.
• Support the Operations Manager with various assigned projects as needed.

Onsite Event Sourcing Manager

• Serving as the primary point of contact and trusted partner for assigned clients, leading programs and events from initial planning through onsite execution.
• Owning the overall coordination of programs, including timelines, deliverables, and operational details to ensure seamless execution.
• Managing event budgets and financials, including forecasting, tracking expenses, negotiating supplier contracts, and ensuring programs meet profitability goals.
• Leading and directing cross-functional project teams by clearly communicating client goals, expectations, and business requirements.
• Sourcing, negotiating, and managing suppliers such as hotels, audio-visual partners, DMCs, air, and other third-party vendors.
• Conducting site inspections and collaborating with clients and internal stakeholders to align on program strategy and execution.
• Maintaining proactive, transparent communication with clients and internal partners throughout the lifecycle of each program.
• Overseeing onsite event delivery, anticipating challenges, resolving issues in real time, and ensuring a high-touch client experience.
• Managing VIP logistics and special projects as needed.
• Supporting proposal development, renewals, and ongoing client relationships by providing operational expertise and strategic input.

Event Manager II

Onsite Event Sourcing Manager

Meeting Event Manager