Dealer Services Administrator
Lithia & Driveway
full-time
Posted on:
Location Type: Office
Location: Medford • Oregon • United States
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Salary
💰 $19 - $29 per hour
About the role
- Provide essential support to the Manufacturer Relations & Dealer Services department
- Support the Manufacturer Relations & Dealer Services team on active projects and department initiatives
- Facilitate and maintain new company formation documentation in coordination with outside counsel
- Administer department email inboxes, review correspondence, and distribute internal/external communications
- Assist with obtaining corporate officer signatures on manufacturer, regulatory, and transactional documents
- Facilitate General Manager change and approval processes, including required documentation and updates
- Track, monitor, and support dealer agreement renewals
- Partner cross-functionally with internal teams on acquisitions and special projects
- Support renewals, DBA filings, and other corporate maintenance items
- Schedule meetings, prepare agendas, and capture meeting minutes
- Maintain, audit, and ensure data accuracy across department systems
- Provide backup administrative support and coverage as needed
- Identify discrepancies, errors, and process gaps while proposing solutions and improvements
- Communicate project updates, priorities, and issues proactively with leadership
- Create and maintain department procedures, templates, and documentation
- Scan, organize, file, and maintain corporate records according to department standards
- Maintain accurate manufacturer and corporate information to support internal/external requests
Requirements
- Minimum 3 years of experience in a business office environment
- Strong attention to detail and accuracy
- Sense of urgency and ability to meet important deadlines
- Excellent written and verbal communication skills
- Strong critical thinking and problem-solving ability
- Active listening skills and professionalism in a collaborative environment
- Strong time management and ability to prioritize workload independently
- Proficiency in Microsoft Word, Excel, Outlook, and Adobe
- Automotive industry experience preferred
Benefits
- Medical, Dental and Vision Plans
- Paid Holidays & PTO
- Short and Long-Term Disability
- Paid Life Insurance
- 401(k) Retirement Plan
- Employee Stock Purchase Plan
- Lithia Learning Center
- Vehicle Purchase Discounts
- Wellness Programs
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
data accuracyproject managementdocumentation managementcorporate maintenanceprocess improvementmeeting coordinationemail administrationsignature collectionauditrecord management
Soft Skills
attention to detailsense of urgencywritten communicationverbal communicationcritical thinkingproblem-solvingactive listeningprofessionalismtime managementprioritization