Lincoln Property Company

Project Manager

• Develop comprehensive project plans, including scope, timelines, budgets, and resource allocation.
• Oversee the execution of all project phases, ensuring adherence to established schedules and financial constraints.
• Track project costs against program budget and report any variances.
• Source, negotiate with, and manage relationships with external vendors and contractors.
• Ensure that all vendor deliverables meet quality standards and project requirements.
• Serve as the primary point of contact for clients, stakeholders, and internal teams.
• Provide regular updates and reports on project progress, risks, and changes.
• Lead and motivate project teams, clearly delegating tasks and responsibilities.
• Monitor team performance and provide guidance to ensure project milestones are achieved.
• Run meetings with cross-functional teams to ensure alignment and progress on project goals.
• Facilitate effective collaboration and communication among team members.
• Identify potential project risks and develop mitigation strategies.
• Address issues promptly and implement corrective actions as needed.
• Conduct regular inspections and reviews to ensure compliance with project specifications and standards.
• Ensure that all project documentation is accurate and up-to-date.

Accounting Manager

• Assume the role of financial expert for our properties, which are often complex in nature.
• Oversee the preparation of monthly, quarterly, and annual financial statements in accordance with GAAP and company standards.
• Works closely with the property managers to ensure consistency and promote effectiveness in operations reporting.
• Ensures implementation of company-wide property management accounting and reporting initiatives.
• Reviews monthly reporting packages of other accountants for institutional owners and asset managers.
• Maintains a calendar of all required by debt covenant reporting deadlines and timely reporting as required by covenants.
• Manage budgeting and forecasting processes in coordination with clients and property managers.
• Analyzes data from several sources and provides accurate and complete answers for owners.
• Provide mentorship to optimize operational efficiency.
• Coordinate and support internal and external audits, including preparation of audit schedules.
• Identify opportunities to streamline and improve accounting procedures and internal controls.
• 40-45 hours per week based on reporting cycles.
• Handles other duties as assigned by Assistant Controller.

Administration

• Answer management phones and assist with Tenant needs
• Respond to inquiries by providing routine information and or taking and delivering messages.
• Receive and distribute and review all purchase orders, track purchase orders in Workspace, alert personnel of any problems or unresolved purchase orders, run monthly reports.
• Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc.
• Maintain inventory of office supplies and property staff directory.
• Monitor outside vendors for compliance of contracts and certificate of insurance
• Assist with preparing and administering service agreements
• Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents
• Responsible for accounts payable, accounts receivable and reporting.
• Organize and code invoices in Workspace
• Assist Chief Engineer with update of electrical analysis worksheet as utility invoices come in
• Responsible for issuing Purchase Orders, tracking, and assigning the purchase orders to invoices as they are processed for payment
• Applying tenant rents and open credits
• Compiling and reviewing Tenant Billings and other misc. charges
• Provide management team with aged delinquency reports and send late letters

Part-Time Property Administrator

• Prepare and/or edit lease abstracts for accuracy.
• Verify and transfer data from paper/electronic formats into database systems.
• Update existing data.
• Retrieve data from the database or electronic files as requested.
• Establish contacts and maintain relationships within the portfolio including property managers, accounting personnel, area managers, clients, and vendors.
• Verbal and written communication with client, landlords, legal counsel and other related vendors.
• Participate in team meetings and assist in the preparation of individual annual goals.
• Attend seminars/training courses as required.
• Handle other duties as assigned by Leasing Manager.
• Perform general administrative duties including:
• Maintain daily lease document tracker.
• Monthly production and tracking reporting.
• Maintain database lease files to ensure that the lease files contain accurate, up-to-date records and are of institutional equivalent quality.
• Process client specific reporting requirements.
• Create and maintain database of all properties in portfolio.

Project Manager

Accounting Manager

Part-Time Property Administrator

Lease Administrator