Lincoln Avenue Capital

Executive Assistant

Lincoln Avenue Capital

full-time

Posted on:

Location Type: Hybrid

Location: Santa Monica • California • United States

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Salary

💰 $105,000 - $115,000 per year

About the role

  • Keep executive calendars on track – manage moving schedules, competing priorities, and cross-functional coordination with ease.
  • Make travel seamless – handle flights, itineraries, and logistics so every trip runs smoothly.
  • Create polished materials – format, edit, and refine presentations and documents that are ready for the room.
  • Bring team moments to life – coordinate meetings, offsites, and events from kickoff to wrap-up.
  • Keep the details buttoned up – submit expenses, manage workflows, and help daily operations stay on course.
  • Move documents across the finish line – coordinate signatures and keep important paperwork on schedule.
  • Keep the team organized – maintain files, track reports, and capture key notes and follow-ups.
  • Take ownership of special projects – step in on ad hoc assignments that support bigger team goals.
  • Build trusted partnerships – work closely with colleagues, vendors, and stakeholders across the business.
  • Be a reliable team player – provide backup support and jump in where help is needed most, including the broader Executive Assistant team and the Asset Management team’s Manager of Business Support.
  • Handle occasional light personal support – assist with simple personal logistics when needed such as dinner reservations and booking flights.
  • Create calm in a fast-moving environment – help the team stay focused, prepared, and ahead of deadlines.
  • Use Gen AI as a productivity tool – leverage AI tools to help draft, summarize, organize, and streamline day-to-day work while keeping quality, judgment, and confidentiality front and center.

Requirements

  • Prior experience supporting executives or senior leaders in a fast-paced environment, ideally in the finance industry.
  • A genuine eagerness to grow your career and learn in a high-exposure role.
  • Exceptional organizational skills and a sharp eye for detail.
  • Strong calendar management experience and confidence juggling competing priorities.
  • The ability to work quickly without sacrificing quality.
  • Experience executing legal documents that require notarizations.
  • Comfort with Gen AI tools – you’re excited to use AI thoughtfully to work smarter, move faster, and improve how work gets done.
  • A flexible, easygoing, and adaptable approach—you’re comfortable navigating changing priorities and last-minute fire drills.
  • A highly responsive and service-oriented mindset with strong follow-through.
  • Excellent written and verbal communication skills.
  • Strong judgment, discretion, and the ability to handle confidential information with care.
  • A collaborative style and the ability to build trust across teams and levels of the organization.
  • A willingness to roll up your sleeves and take on projects both large and small.
Benefits
  • 100% covered medical, dental, and vision insurance for both you and your dependents
  • 401(k) plan with company matching and no vesting period
  • Life and disability insurance
  • Generous Paid Time Off, Paid Holidays, and Sick Time
  • Paid Parental Leave
  • Employee referral program
  • Company and team building events
  • Learning and development
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementdocument coordinationexpense managementtravel logisticspresentation formattinglegal document executionGen AI tools usage
Soft Skills
organizational skillsattention to detailadaptabilityservice-oriented mindsetcommunication skillscollaborationproblem-solvingreliabilityflexibilityjudgment