Lime

Lease and Facilities Administrator

Lime

full-time

Posted on:

Location Type: Remote

Location: California • Illinois • United States

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Salary

💰 $89,000 - $123,000 per year

About the role

  • Own the lease administration process for the Americas region, ensuring accurate documentation, timely rent and utility payments, and compliance with contractual obligations.
  • Partner with Finance on payment schedules, escalations, rent and CAM reconciliations, and CapEx depreciation.
  • Manage vendor onboarding, invoice processing, and facilities-related contracts in partnership with Producement and AP.
  • Maintain accurate lease data in the lease management system (e.g., Visual Lease) and support audit readiness.
  • Support leasing and contract management across the real estate lifecycle.
  • Serve as the Real Estate point of contact for repair and maintenance requests, partnering closely with the Construction Project Manager.
  • Help triage, track, and coordinate facilities issues with Operations, vendors, landlords, and Construction.
  • Set up new sites in internal systems in coordination with Supply Chain and Corporate Technology.
  • Prepare regular reporting and business cases to support leadership decision-making.
  • Track and communicate critical lease dates, including expirations, renewal options, notice periods, and key landlord obligations.

Requirements

  • Bachelor’s degree in Business Administration, Real Estate, Facilities Management, or equivalent experience.
  • 2+ years of experience in commercial real estate administration, facilities management, or project coordination. Experience supporting industrial/flex properties preferred.
  • Strong organizational skills with the ability to manage multiple projects across markets.
  • Clear, professional communicator comfortable working across teams and external partners.
  • Detail-oriented with a strong sense of ownership.
  • Proficient in Google Workspace (especially Sheets); experience with Visual Lease, Coupa, or similar lease and payment management systems a plus.
Benefits
  • Comprehensive Health & Wellness: A choice of medical, dental, and vision plans. We also provide company-paid life and disability insurance and company-funded mental health benefits.
  • Financial & Retirement Planning: 401(k) plan with both pre-tax and Roth options, and access to a Health Savings Account (HSA) with a monthly company contribution.
  • Family & Fertility Support: Paid parental leave for birthing and non-birthing parents, plus fertility and family-forming benefits.
  • Paid Time Off: Unlimited vacation, paid leaves, and 10 company holidays.
  • Unique Lime Perks: Complimentary use of Lime vehicles in participating cities, a monthly phone allowance, dedicated learning and development days, and access to perks including One Medical, Wellhub, and Headspace.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
lease administrationpayment processingrent reconciliationCAM reconciliationCapEx depreciationvendor onboardinginvoice processingcontract managementaudit readinessproject coordination
Soft Skills
organizational skillscommunicationdetail-orientedownershipcollaboration
Certifications
Bachelor’s degree in Business AdministrationBachelor’s degree in Real EstateBachelor’s degree in Facilities Management