Executive and Personal Assistant
Distyl AI
Executive Personal Assistant to CEO
Kooner Fleet Management Solutions
full-time
Posted on:
Origin: • 🇺🇸 United States • California
Visit company websiteSalary
💰 $85,000 - $100,000 per year
Job Level
Mid-LevelSenior
About the role
- Provide comprehensive administrative support to the CEO, managing a wide range of administrative operations and ensuring smooth functioning of the executive's office.
- Maintain the executive's calendar: schedule and confirm appointments, arrange meeting rooms or facilities, and make and confirm travel plans.
- Prepare agendas or presentations, attend meetings with the executive, and take notes.
- Develop and implement efficient systems for managing information, projects, and communications.
- Organize department faculty meetings, executive leadership meetings, and special events.
- Provide logistical support for events, including scheduling, room reservations, catering, and materials preparation.
- Review correspondence, generate recommendations, and ensure deadlines and commitments are met.
- Perform a variety of high-level and challenging duties.
- Screen visitors, phone calls, emails, or physical mail.
- Maintain confidentiality of sensitive information.
Requirements
- 3+ years experience in providing and managing administrative support to a C-Level Executive
- Proven ability to manage complex calendars, prioritizing activities and responsibilities to meet deadlines in an environment of frequent interruptions and changing and competing priorities
- Thorough knowledge of MS Office Suite, Google Suite and other computer application programs
- Strong skills in analyses and complex problem-solving; Ability to analyze problems, determine solutions, and make decisions based on relevant information and established procedures
- Demonstrated ability to communicate and interact with professionalism, courtesy, and good judgment in person, in writing, and by telephone.
- Ability to multi-task with demanding timeframes.
- Ability to use high-level discretion and maintain a high level of confidentiality.
- Strong skills to communicate effectively with all levels of staff; both verbally and in writing
- High level of attention to detail and exceptional organizational skills
- Minimum of Associate’s Degree required, Bachelor’s Degree preferred
- Must be able to lift up to 10 lbs.
- Must be able to sit for up to 4 hours at a time.
