Kokosing

Bilingual

• Responsible for providing field support services and assisting managers, supervisors and team members with the implementation of specific Company and Client Safety and Health policies and procedures
• Coordinate, implement and monitor the Company Safety and Health Program at various project locations
• Assist in developing and implementing strategies for reducing and eliminating injuries, illness and other incidents
• Provide training and education to Company personnel regarding safety and health requirements
• Support pre-job safety planning meetings to plan for potential hazards
• Independently initiate, perform and document safety and health audits, evaluations, inspections and/or behavioral observations throughout the Company’s operations
• Assist in the investigation of injury, illness and general liability incidents
• Coordinate project safety programs with subcontractors, vendors and third-party personnel

Bilingual Safety Specialist II

Administrative Assistant

• Organize operations and procedures.
• Maintain office equipment.
• Manage and supervise assigned administrative staff.
• Arrange housing for eligible employees.
• Oversee incoming/outgoing correspondences.
• Approve office supply orders.
• Maintain monthly project calendar.
• Provide onsite vehicles with clear registration numbers and insurance cards.
• Update organizational chart.
• Prepare owner required monthly reporting binders.
• Code and prepare monthly credit card statement for Project Manager.
• Upkeep subcontractors’ insurance/calendar for expiration dates.
• Maintain expense reports/per diem reports; coding, getting approval and forwarding to HR for processing.
• Review invoices and route for final approval.
• Maintain packing slips by scanning into Viewpoint to utilize when approving invoices.
• Summarize in-place quantities from the timesheets weekly into Viewpoint for cost report generation.
• Maintain Purchase Orders, Notice of Commencements, Notice of Furnishings.
• Maintain block schedule.
• Arrange monthly safety luncheons.
• Direct all personnel administration activities on project recruiting, new hire sign-up, employee orientation, etc.
• Maintain project employee list with correct current information.
• Prepare payroll sheets.
• Enter payroll time for craft/biweekly/weekly employees.
• Answer phones, take and forward messages, answer routine questions or follow through on routine requests.
• Type all documents; letters, reports, memos, lists, etc.
• Set up and maintain filing systems.
• Photo copy and scan documents.
• Schedule meetings per supervisor’s request, distribute agenda, etc.
• Open, date stamp, and log in mail.
• Maintain confidentiality on sensitive documents.
• Perform additional assignments per field supervisor’s direction.

Bilingual Safety Specialist II

Field Administrative Assistant