Executive Assistant
Knix
full-time
Posted on:
Location Type: Hybrid
Location: Toronto • Canada
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Salary
💰 CA$90,000 per year
About the role
- Provide high-level administrative support to the CEO and Chief Commercial Officer
- Manage extremely active, complex, and fluid calendars with a focus on priority, impact, and preparedness
- Proactively prioritize emails, meeting requests, and incoming communications
- Exercise independent judgment to accept, decline, or reschedule meetings in alignment with executive priorities
- Prepare correspondence, briefing notes, agendas, and presentations for executive meetings
- Arrange complex travel, itineraries, and logistics (primarily local to Toronto, with some travel)
- Complete expense reports accurately and efficiently
- Own end-to-end calendar strategy, ensuring optimal use of executive time
- Act as a strategic gatekeeper, protecting executives from unnecessary meetings and distractions
- Lead or support a wide range of projects, from straightforward to highly complex
- Serve as a primary point of contact between executives and internal leaders, employees, board members, and external partners
Requirements
- 5+ years of experience supporting senior executives in a high-growth or fast-paced environment
- Proven ability to operate autonomously with sound judgment and discretion
- Exceptional proficiency in Google Workspace, Excel/Sheets, and PowerPoint/Slides
- Strong project management and organizational skills with meticulous attention to detail
- Outstanding written and verbal communication skills
- Ability to perform under tight deadlines without compromising quality
- Willingness to travel based on business needs (primarily local to Toronto)
Benefits
- 100% coverage of health, dental, and HSA premiums
- Generous coverage for paramedical services, mental health support, and vision care
- Access to virtual coaching, therapy, and legal counseling via Dialogue
- 3 Floater Days and 10 Sick Days every year
- 4 extra paid days off for long weekends
- Paid Parental Leave plan that tops up salary to 80% for 24 weeks
- GRSP Match program (up to 3% match)
- $500 annual development budget
- 50% discount on Knix products
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementproject managementexpense reportingcorrespondence preparationbriefing notes preparationagenda preparationpresentation preparationlogistics coordinationautonomous operationattention to detail
Soft skills
independent judgmentdiscretioncommunicationorganizational skillsability to perform under tight deadlinesstrategic thinkinggatekeepingprioritizationadaptabilitycollaboration