Kingscott Associates

Construction Administrator

Kingscott Associates

full-time

Posted on:

Location Type: Remote

Location: Missouri • United States

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About the role

  • Serve as Kingscott’s representative during construction.
  • Monitor construction activities for conformance with contract documents and design intent.
  • Conduct regular site visits and document observations through detailed field reports.
  • Proactively identify risks, discrepancies, and constructability concerns, recommending solutions.
  • Assist with and maintain all construction-phase documentation including: RFIs, Submittals and shop drawings, Change orders and proposal requests, Meeting minutes, Field reports
  • Ensure documentation is complete, accurate, timely, and audit-ready.
  • Review contractor applications for payment for accuracy and contract compliance.
  • Facilitate clear and timely communication between owners, contractors, consultants, and internal teams.
  • Coordinate design team site visits and specialty inspections.
  • Support alignment between client expectations and construction execution.
  • Maintain professional relationships that foster collaboration and trust.
  • Track construction schedules and identify potential delays or sequencing conflicts.
  • Assist in evaluating schedule recovery plans when needed.
  • Monitor construction budgets and change order trends.
  • Support cost control and financial transparency throughout the project lifecycle.
  • Monitor procurement milestones and long-lead items.
  • Coordinate submittal review workflows between contractors and design teams.
  • Ensure timely return of reviewed documents to maintain project momentum.
  • Assist in securing necessary permits and inspections.
  • Monitor compliance with local, state, and federal building regulations.
  • Support successful project closeout, including certificates of occupancy and final documentation.
  • Support implementation of quality control procedures.
  • Review work in progress to ensure adherence to plans and specifications.
  • Identify and escalate potential quality or safety issues early.
  • Promote a culture of safety and awareness on job sites.
  • Observe site conditions and report unsafe practices or non-compliance.
  • Organize and attend construction progress meetings.
  • Prepare clear, actionable meeting minutes.
  • Generate executive-level progress reports summarizing schedule, budget, risk, and quality status.
  • Travel throughout Michigan is essential.
  • Up to four (4) days per week on-site, with one (1) day dedicated to administrative processing and documentation.

Requirements

  • Bachelor’s degree in construction management, architecture, engineering, or related field; preferred (Equivalent professional construction administration experience may substitute.)
  • Minimum five (5) years of direct and on-site construction administration or construction coordination experience; required
  • Experience in K–12 and/or commercial building construction strongly preferred.
  • LEED accreditation or familiarity with sustainable construction practices.
  • Experience working within architectural or engineering firms.
  • Strong understanding of construction documents and building systems
  • Knowledge of architectural, civil, structural, and MEP disciplines
  • Familiarity with cost estimating and change management practices
  • Proficiency in construction management platforms and Microsoft Office Suite
  • Exceptional written and verbal communication skills
  • High attention to detail and documentation accuracy
  • Ability to manage multiple projects simultaneously
  • Strong analytical and problem-solving skills
  • Professional presence and client-facing confidence
  • Adaptability in fast-paced, evolving environments
Benefits
  • Must maintain reliable transportation and ability to travel independently.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
construction administrationconstruction coordinationcost estimatingchange managementconstruction documentsbuilding systemssustainable construction practicesquality control proceduresrisk managementschedule recovery plans
Soft Skills
communication skillsattention to detailproblem-solving skillsclient-facing confidenceadaptabilitycollaborationorganizational skillsanalytical skillsprofessional presencetime management
Certifications
Bachelor’s degree in construction managementLEED accreditation