Kingscott Associates

Operations

• Oversee daily operational needs for all Kingscott office locations.
• Manage facility-related vendor relationships, leases, and service agreements.
• Coordinate office relocations, expansions, and renovations.
• Ensure compliance with health, safety, and security standards.
• Serve as liaison between Kingscott, IT Coordinator & Technician, and Strategic Business Solutions.
• Oversee implementation and support of technology systems.
• Support strategic planning for hardware, software, and cybersecurity needs.
• Collect and maintain staffing and operational data for resource planning.
• Prepare dashboards and reports related to workload distribution.
• Partner with leadership to identify operational efficiencies.
• Build scalable systems to support growth and integration.
• Serve as liaison to legal counsel for operational matters.
• Build operational mastery during first two years.
• Shadow Resource Manager to understand planning processes.
• Transition into Operations/Resources Director role.

Operations Manager

Architect

• Assist team members in the successful execution of projects by conducting research, preparing reports, and contributing to project planning and management.
• Drafting support to Designers and Interior Designers on various projects working in AutoCAD.
• Collect and analyze data to help make informed decisions, generate insights, and support the development of data-driven strategies.
• Attend training sessions, workshops, and team meetings to gain a better understanding of our industry and company operations.
• Participate in special projects that provide exposure to different aspects of our business and help you develop a well-rounded skill set.
• Must have the ability to travel between 10 - 25% of the time for project needs; possibly including overnight stays.

Architectural Intern

Project Manager

• Collaborate with clients, architects, engineers, and other stakeholders to define project goals, objectives, scope, and deliverables.
• Facilitate initial site assessments, feasibility studies, and preliminary design reviews.
• Develop project plans, including resource allocation, budgeting, and scheduling.
• Coordinate and manage the project team, including architects, engineers, consultants, and contractors.
• Monitor project progress, ensuring adherence to timelines, budgets, and quality standards.
• Identifies, through consultation, clients’ requirements, approximate budget, timetable, and possible needs for future expansion.
• Determines clients’ preferences regarding materials, styles, colors, and other design variables.
• Attempts to identify, through collaboration, clients’ priorities in terms of needs vs. desires.
• Facilitates regular site visits to oversee construction activities and resolve any issues or conflicts.
• Review and approve architectural drawings, specifications, and other project documentation, assisting clients in defining their priorities and vision by preparing preliminary sketches of options.
• Prepares and presents designs, specifications, estimated costs, and proposed construction schedule.
• Oversees and supports detailed plans integrating engineering, electrical, and HVAC considerations; presents plans to clients for review and approval.
• Confirms new or existing plans are accurately modified as required.
• Oversees and supports to ensure scale drawings and contract requirements are submitted accurately for bids.
• Collaborates with clients to select and award construction contracts.
• Collaborates with head builder and clients to facilitate the building process to meet clients’ specifications.
• Track project expenses, manage change orders, and maintain accurate project records.
• Implement project management best practices, methodologies, and quality assurance procedures.
• Serve as the primary point of contact for clients, providing regular project updates and addressing their concerns.
• Facilitate effective communication and collaboration among project stakeholders, ensuring information flow and coordination.
• Conduct regular project meetings, including design reviews, progress updates, and issue resolution sessions.
• Foster positive working relationships with team members, consultants, contractors, and vendors.
• Lead the project team throughout the project life cycle, focused and always forward thinking to stay a step ahead of any issues that may arise.
• Identify potential project risks, develop risk mitigation strategies, and implement proactive measures.
• Monitor and manage project risks throughout the project lifecycle, taking corrective actions as necessary.
• Ensure compliance, along with PA/PC, with relevant building codes, regulations, permits, and safety standards.
• Oversee project completion activities, including final inspections, testing, and commissioning.
• Conduct post-project evaluations, analyzing successes, challenges, and lessons learned.
• Prepare and present project reports, including financial analysis, performance metrics, and recommendations for future projects.
• Assist in developing project budgets and schedules, monitoring progress, and taking corrective actions when necessary to ensure timely and cost-effective project delivery.