King & Spalding

Contracts Specialist

• Under the supervision of a Client Contracts Attorney, review, complete, and submit client due diligence, onboarding requests, and other related questionnaires, seeking input from Firm subject-matter experts as necessary.
• Maintain a library of standard responses and supporting documentation relevant to the completion of client diligence requests.
• Perform a first-line review of client billing guidelines for Client Contracts Attorney review.
• Demonstrate an understanding of the firm’s policies and apply them with respect to diligence requests and client guidelines.
• Coordinate contract version control and finalization by completing redline comparisons using Litera Compare or other approved document comparison tool to determine whether client contracts have been previously reviewed, modified, or are in finalized form.
• Draft internal memoranda summarizing relevant provisions of approved client guidelines.
• Track all client contracts received and reviewed, updating the trackers used by the Client Contracts team as appropriate.
• Prepare and post pending and final client guidelines on the Firm’s Intranet, and file all fully executed client contracts in the designated document management system.
• Conduct periodic audits of posted guidelines and archive any that are no longer relevant or in force.
• Work closely with the Associate Director of Client Contracts and a team of Client Contracts Attorneys.

Client Contracts Specialist

Business Analyst

• Review and proof New Business Intake (NBI) forms
• Review conflict reports and determine if additional approvals are required
• Open, update, and close matters in InTapp Conflicts database
• Run reports from InTapp database and NBI workflow system
• Interact with the Finance department regarding billing information
• Create conflict alert notices
• Assist with other duties and projects as needed

New Business Intake Analyst

Attorney

• Oversee all types of firm technology contracts and the related risk management considerations
• Develop and operate the technology procurement systems, processes and controls for the firm
• Serve as the lead for legal review and negotiation for all firm contracts with technology aspects
• Lead communications and direct negotiations with counterparties and internal stakeholders
• Develop, maintain, and enhance a contract lifecycle management tool for firm technology agreements
• Establish standard playbooks and templates with preferred and acceptable contractual terms
• Maintain awareness of major industry changes affecting technology agreements
• Collaborate across the Office of General Counsel, Information Technology, Procurement, and other firm Business Services departments
• Seek opportunities to extend methods beyond business services to situations where the firm contracts on behalf of a client

Technology Contracts Attorney

General

• Convert Adobe PDFs to MS Word and vice versa using firm-issued software
• Clean and format Word documents, including applying styles and cross-referencing
• Generate tables of contents and authorities
• Revise Word documents from handwritten copies or via track changes
• Create labels and letters using Word’s mail-merge feature
• Select appropriate pleading templates for discovery responses
• Compile, edit, and create PDFs with internal/external hyperlinking
• Create bookmarked e-binders, and prepare Adobe forms
• Apply PDF redactions, headers, footers, and bates stamping
• Generate comparisons using MS Word or Litera Compare
• Process DocuSign packets
• Ensure accuracy and quality of all work products
• Create and format PowerPoint presentations using firm-branded templates
• Create and revise diagrams, tables, and organizational charts
• Assist with marketing materials including proposals, face sheets, and placemats
• Create and update Excel spreadsheets using filters, formulas and data analysis tools
• Build pivot and structured tables
• Format spreadsheets for printing or PDF conversion
• Transcribe audio files using Olympus software
• Stay updated on firm technology and software advancements
• Participate in mandatory training sessions, pilot programs, and testing initiatives
• Maintain a secure and distraction-free working environment
• Provide assistance to administrative and legal staff across the firm
• Remain accessible and engage professionally with all levels of personnel
• Handle firm content with discretion and privacy
• Screen, prioritize, and delegate assignments to exceed expectations and meet deadlines
• Manage resource allocation and assist with scheduling
• Supervise and support team members; serve as liaison between team and requestors
• Ensure compliance with operational procedures
• Monitor productivity and quality standards
• Maintain accurate records using the ServiceNow tracking system
• Troubleshoot software issues, including providing impromptu training as needed
• Contribute equitably to the workload
• Attend regular staff meetings
• Exercise confidentiality in sensitive matters
• Promptly answer and manage department and after-hours calls

Resource Center Specialist, Weekend Day Shift

Business Development Rep

• Create and maintain global marketing materials, including fact sheets, brochures, PowerPoint presentations, placemats.
• Gather and centralize experience lists for use in pitches, RFPs, presentations, submissions.
• Assist with pitches and RFPs; gather relevant materials and oversee final production.
• Use LexTrack to coordinate and help compile submissions related to legal directories and awards.
• Assist with content development of newsletters, both internal and client-facing.
• Provide support for sponsorships and coordinate all activities involved with sponsorship commitments.
• Conduct research on prospective and current clients, competitors and industry.
• Support the Business Development team on strategic client targeting and business planning efforts.
• Assist with lateral onboarding activities for practice area.

Client Contracts Specialist

New Business Intake Analyst

Technology Contracts Attorney

Resource Center Specialist, Weekend Day Shift

Business Development Coordinator