Administrative Assistant
Emory University
Administrative Assistant
Kemira
full-time
Posted on:
Location Type: Hybrid
Location: Atlanta • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Coordinating ordering, shipping, and receiving of all lab supplies for the Atlanta R&I Center
- Managing large procurement projects, including obtaining quotes, setting up vendors, initiating payment processes, and creating purchase orders/framework purchase orders
- Handling hazardous and non-hazardous shipments and receiving samples/lab supplies for all R&D employees
- Maintaining intellectual property records, including lab notebooks, logs, technical work requests, and timesheets
- Supporting office operations by maintaining equipment, ordering supplies, coordinating travel arrangements, and organizing meetings/seminars
- Managing department P-card statements, mail distribution, and package notifications
- Providing back-up support for facility needs during absences
- Actively participating in the behavior-based safety program, with potential to lead the initiative
- Supporting Integrated Management Systems (ISO) and participating in internal/external audits, with potential to take a leadership role
Requirements
- A university degree (BA or BS) in business administration or a related field, or equivalent work experience
- Minimum of 5 years of administrative experience
- Strong proficiency in Microsoft Office programs
- Experience in purchasing and buying; SAP experience preferred
- Excellent communication skills across all levels of the organization
- Familiarity with ISO standards is a plus
- Certification in DOT/IATA shipping regulations is a plus
Benefits
- A collaborative and innovative work environment
- Opportunities for professional growth and development
- Company benefits, including medical care and other employee support programs
- Flexibility to organize your work between office and remote, in a hybrid work culture
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
procurementpurchasingSAPMicrosoft Officeshipping regulationsISO standardsinventory managementdata entryrecord keepingproject management
Soft skills
communicationorganizationalleadershipteam collaborationproblem-solvingattention to detailtime managementadaptabilitycustomer serviceinitiative
Certifications
BABSDOT certificationIATA certification