Administrative Assistant, Continuing Medical Education
Emory University
Administrative Assistant
Emory University
full-time
Posted on:
Location Type: Hybrid
Location: Atlanta • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Provides administrative support for one or more of the following: general management, a research environment or a specific program
- Ensures office activities comply with Emory policies and procedures
- Responds to incoming telephone calls
- Maintains calendars and prioritizes meeting requests for management
- Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses
- May complete forms, grant applications, and/or correspondence associated with programs
- Prepares charts and graphs for reports and presentations
- Creates and edits scientific, programmatic or other reports associated with department's primary business
- Schedules meetings and handles logistics for meetings and special events
- Prepares materials for meetings and special events
- Initiates, processes, and maintains records and invoices
- Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures
- May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements
- Plans and coordinates travel arrangements
- Maintains databases and spreadsheets; may also analyze data and design/generate associated reports
- Establishes and organizes files and documents
- Oversees ordering and maintenance of office supplies
- May supervise or direct the work of support staff and/or students
- Performs related responsibilities as required
Requirements
- Bachelors degree or equivalent of a high school diploma and five years of administrative experience
- Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel
- Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others)
Benefits
- Health and safety information not applicable
- Opportunity to work from home regularly but must commute to Emory University on a flexible weekly schedule based upon business needs
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative supportbudget managementdata analysisreport preparationcalendar managementcorrespondence handlingevent planningfile organizationinvoice processinggrant application
Soft skills
communicationorganizational skillsprioritizationproblem-solvingsupervisionattention to detailtime managementcollaborationadaptabilitycustomer service
Certifications
Bachelor's degreehigh school diploma