Keep Technologies

Executive/Personal Assistant

Keep Technologies

full-time

Posted on:

Location Type: Remote

Location: Canada

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About the role

  • Own and manage the CTO's inbox - triage, respond to routine items, flag urgent issues, and ensure nothing falls through the cracks
  • Follow up with third parties, vendors, and stakeholders
  • Route tasks and requests to appropriate team members
  • Handle sensitive and confidential communications with discretion
  • Master calendar management - schedule, reschedule, optimize, and manage conflicts seamlessly
  • Coordinate meetings across multiple time zones with internal and external stakeholders (primarily US-based)
  • Prepare meeting agendas, materials, and follow-ups
  • Assist with all-hands meeting logistics and coordination
  • Book and manage all travel arrangements - flights, hotels, ground transportation, itineraries
  • Create detailed travel plans and handle last-minute changes seamlessly
  • Coordinate logistics for company events and offsites
  • Process payments, expense reports, and administrative paperwork
  • Manage contract logistics and route legal documents appropriately
  • Support personal tasks remotely (forms, coordinating services, problem-solving)
  • Use company virtual card for authorized expenses

Requirements

  • 3+ years of Executive Assistant or Personal Assistant experience supporting C-suite executives at US companies (preferably CTO, CEO, or founders)
  • Native or near-native English proficiency (C1/C2 level) - you communicate as clearly in English as in Spanish
  • Proven remote work experience successfully supporting US executives with full time zone overlap
  • Extreme attention to detail - you catch things others miss and nothing slips through the cracks
  • Proactive self-starter who takes initiative and anticipates needs before being asked
  • Highly responsive with excellent follow-through despite working remotely
  • Expert-level calendar management across time zones with complex, competing priorities
  • Comfortable with both professional and personal assistant duties
  • EST/CST time zone overlap - your working hours align with Miami time
  • Excellent judgment with confidential information
  • Reliable internet and professional home office setup
  • Experience in fast-paced startup or tech environments (Nice to have)
  • Background supporting technical leaders (CTOs, VPs of Engineering) (Nice to have)
  • Familiarity with contract and legal document processes (Nice to have)
  • Event coordination experience (Nice to have)
  • Previous experience with US-based companies in LATAM remote roles (Nice to have)
  • EST time zone preferred (Nice to have)
Benefits
  • Competitive LATAM salary
  • Professional development opportunities
  • Direct partnership with CTO and exposure to executive leadership
  • Dynamic, fast-paced environment where you'll make real impact
  • Work with a US tech company while maintaining work-life balance in your country
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementtravel arrangementsexpense reportscontract logisticsevent coordinationmeeting preparationadministrative paperworkremote worktime zone managementconfidential communication
Soft Skills
attention to detailproactive self-starterexcellent judgmenthighly responsiveinitiativeproblem-solvingcommunicationfollow-throughdiscretionorganizational skills