Johnson & Johnson

Executive Assistant

Johnson & Johnson

full-time

Posted on:

Location Type: Remote

Location: California • Minnesota • United States

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Salary

💰 $69,000 - $111,090 per year

About the role

  • Provide administrative support to the Vice President, Sales North America and Zone Vice Presidents of Sales in the US.
  • Completes tasks to ensure accuracy, timeliness, and quality of deliverables.
  • Conducts administrative support to facilitate executive's ability to effectively lead the organization.
  • Communicates with sales employees, management, external business contacts, and vendors in a courteous and professional manner.
  • Organizes and records data to support coordination of presentation materials and other documentations in a variety of formats.
  • Provides meeting planning and scheduling support, coordinating venues, materials, and technology support.
  • Demonstrates Johnson & Johnson’s Leadership Imperatives and Credo.
  • Coordination of sales-related internal and customer-facing activities – ensuring effective and purposeful scheduling.
  • Provide on-site logistical support as needed during internal and external events, conferences, and sales meetings.
  • Manages or assists with special event planning including site selection and/or restaurant identification, coordinating contracts, sending meeting confirmations, preparing and distributing meeting materials, etc., for select Sales leadership meetings.
  • Coordination of virtual/in-person monthly sales meetings; manage development of slide presentation and materials, provide technical support / help moderate the meetings.
  • Manages travel and reconciles expense reports for sales leadership.
  • Initiates purchase requisitions submissions, and contract drafting and submissions and new vendor setup/onboarding as needed.
  • Assists in preparing budget spreadsheets and tracking expenses for sales organization activities.
  • Triage requests, responding or referring issues to others as appropriate; independently and proactively manages administrative functions related to team's responsibilities.
  • Composes and manages correspondence on behalf of the sales leadership, especially follow-up and thank-you letters

Requirements

  • Five or more years’ experience in a high-level coordinator or event planning role
  • BA/BS or equivalent experience
  • Ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful & efficient, with a high level of professionalism is crucial to this role
  • Experience supporting commercial and sales functions desired; medical device company experience preferred
  • Demonstrates expert knowledge of Microsoft applications including Outlook, Word, PowerPoint and Excel
  • Adaptable – adapts to changes in the work environment while managing competing demands; is able to deal with frequent change, delays or unexpected events; can work under pressure and will little supervision
  • Proactive – highly motivated self-starter, proactive thinker, organized, detail oriented.
  • Communicator – advanced interpersonal skills, both verbal and written
  • Confident – confidence to interact with senior and executive level management
  • Discrete – identify sensitive information and maintain confidentiality with tact and discretion
  • Collaborative – contribute to a positive, collaborative, and innovative work environment
Benefits
  • Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).
  • This position is eligible to participate in the Company’s long-term incentive program.
  • Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:
  • Vacation –120 hours per calendar year
  • Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
  • Holiday pay, including Floating Holidays –13 days per calendar year
  • Work, Personal and Family Time - up to 40 hours per calendar year
  • Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
  • Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
  • Caregiver Leave – 80 hours in a 52-week rolling period10 days
  • Volunteer Leave – 32 hours per calendar year
  • Military Spouse Time-Off – 80 hours per calendar year
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
event planningadministrative supportbudget trackingdata organizationmeeting planningschedulingcorrespondence managementpurchase requisitionscontract draftingtechnical support
Soft Skills
flexibilityproactivityresourcefulnessprofessionalisminterpersonal communicationadaptabilityconfidencediscretioncollaborationdetail orientation
Certifications
BA/BS or equivalent experience